Events Team Coordinator

What You’ll Do

• Support planning and execution of conferences, customer events, and internal meetings
• Aid in event timelines, project plans, and task tracking to meet deadlines
• Coordinate venue logistics, registrations, shipping schedules, catering, and event materials
• Collaborate with internal stakeholders to gather event requirements and ensure deliverables are completed on time
• Support event budget tracking and expense reconciliation
• Assist in coordination with event vendors, suppliers, venues, and service providers
• Assist with gathering quotes, processing purchase requests, and tracking vendor deliverables
• Monitor vendor timelines and escalate issues when necessary
• Maintain organized records of vendor contacts, contracts, and event documentation
• Provide general operational support to the events team as needed

What You’ll Bring

• 1–3 years of experience in event coordination, event support, marketing coordination, hospitality, project coordination, or a related field
• Experience supporting events, conferences, tradeshows, or customer-facing programs preferred
• Strong organizational and project coordination skills
• Excellent verbal and written communication skills
• Strong attention to detail and follow-through
• Proficiency with Microsoft Office and collaboration tools
• Ability and willingness to travel as required
• Bachelor’s Degree preferred

Preferred Qualifications

• Experience supporting corporate events
• Familiarity with project management tools such as Asana, Monday.com, Excel, or similar platforms
• Experience coordinating vendors, suppliers, or external partners
• Exposure to event registration systems or marketing event platforms

Key Competencies

• Organization & Planning – Supports multiple events, projects, and deadlines simultaneously while maintaining detailed plans, schedules, and tracking tools to ensure successful execution.
• Attention to Detail – Delivers accurate, high-quality work by carefully managing logistics, communications, documentation, and event deliverables with minimal errors.
• Team Mindset – Provides responsive, professional support to attendees, vendors, and partners while maintaining a positive, solutions-oriented approach.
• Adaptability & Flexibility – Adjusts quickly to changing priorities, timelines, and event requirements while remaining composed and effective in fast-paced environments.
• Collaboration & Teamwork – Builds strong working relationships across teams and functions, communicates effectively, and contributes to shared goals and successful event outcomes.
• Problem-Solving – Anticipates challenges, identifies practical solutions, and takes proactive action to resolve issues while minimizing disruption to event plans.
• Accountability & Ownership – Takes responsibility for assigned projects and deliverables, follows through on commitments, and consistently meets deadlines with minimal supervision.

Pay Transparency

Salary Range: $65,000-$92,500
Overtime eligible: Exempt
Discretionary bonus eligible: Yes
Sales bonus eligible: No

Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

About the Company

At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact. Our diverse business portfolio creates opportunities to make a difference across industries and communities—inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you’ll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress. As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what’s next, and your growth powers it.

Our Benefits

We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.

Our Commitment to Inclusion

At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities.