Events Specialist II

About the role

Works with Segment Lead, LOB Lead, Marketing & LOB to execute programs. Accountable for end-to-end event execution including detailed budget creation, sourcing, invitation creation, agenda development, GEMS/cVent site, attendee management, logistics planning (menus/AV/IT), pre/post-event reporting, invoice processing, and event reconciliation. This role is responsible for developing event strategies that achieve line of business goals and priorities.

Key responsibilities include partnering with the Events Segment Executives to develop strategic objectives, budget, and execution planning, as well as coordinating the end-to-end planning, management, and execution of events. Job expectations include traveling to events, managing event activity, and overseeing vendors onsite with teammates.

Responsibilities

• Partners with the Event Segment Lead, line of business, Communications, Marketing, and other partners to develop the objectives, budget, and execution plan for each program and for the overall yearly plan of the line business event portfolio.
• Advises and provides direction and input on the overall event plan to additionally assigned vendor planners.
• Manages end-to-end event execution including detailed budget creation, sourcing, invitation creation, planning technology tools, attendee management, logistics planning (menus/audio visual/technology), pre- and post-event reporting, invoice processing, and event reconciliation.
• Ensures events are planned within company guidelines and manages the risks associated with events to protect the brand; engages Compliance, Legal, Risk, Corporate Security, and Corporate Communication partners as needed.
• Coordinates the planning, management, and execution of complex events, both in-person and virtual.

Requirements

• 5+ years of event planning and execution experience or equivalent work experience.
• Extensive knowledge of event planning processes including contracting, logistics, onsite execution, budget management, and reconciliation.
• Stakeholder management, including experience with external partners.
• Excellent written and verbal communication, including demonstrated executive presence.
• Strong organizational skills; must be detail-oriented.
• The ability to adjust to new or changing situations.
• Conveys a strong interest and eagerness, showing a passion for the work and a positive approach.
• Travel 30-40% of the time.
• Minimum education: High School Diploma / GED / Secondary School or equivalent.

Skills

• Attention to Detail
• Customer and Client Focus
• Event Planning
• Active Listening
• Collaboration
• Prioritization
• Project Management
• Written Communications
• Business Acumen
• Influence
• Oral Communications
• Planning
• Risk Management

Schedule

1st shift (United States of America), 40 hours per week.