Events Project Specialist

About the role

We are seeking an Events Project Specialist to support business impact by optimizing events and education initiatives, including tradeshows, retailer events, tours, and sales meetings. The ideal candidate will have 5+ years of administrative experience, preferably within a marketing, sales, or events environment, with 2+ years of experience supporting marketing events.

Responsibilities

• Key role in the planning and execution of the Travel & Events (T&E) Program, including trade shows, vendor events, retailer tours, in-store activations, and educational events
• Coordinate event logistics, including mocking up event setup, materials, and product shipments
• Manage exhibitor kit submissions, secure booth space, education sessions, sampling permits, and required services (e.g., electrical services, material handling)
• Avoidable to submit event-related orders accurately and timely
• Maintain and manage event supplies and demo program kits
• Handle all incoming travel and catering requests for the US Division including flights, hotels, restaurants and catering requests
• Coordinate hospitality requirements for events at the U.S. Head Office, including event setup, catering, displays, and commissary visits

Requirements

• Intermediate proficiency in Word and Excel
• Powershell experience preferred
• PowerPoint and Asana experience preferred
• Effective communication in the English language, both written and verbal
• Strong organizational skills, ability to reprioritize and follow-up
• Excellent project management skills and attention to detail
• Experience working in natural health industry, particularly dietary supplements, considered an asset
• Calm and comfortable with change in a deadline-driven environment

Qualifications

• High school diploma or equivalent
• High school diploma or equivalent

Skills

• Intermediate proficiency in Word and Excel
• Powershell experience preferred
• PowerPoint and Asana experience preferred
• Effective communication in the English language, both written and verbal
• Strong organizational skills, ability to reprioritize and follow-up
• Excellent project management skills and attention to detail
• Experience working in natural health industry, particularly dietary supplements, considered an asset
• Calm and comfortable with change in a deadline-driven environment

Benefits

Our total compensation package includes a competitive salary range of $60,000 - $72,000/year, a full-time, onsite position with the option to go hybrid after a successful introductory period, and a comprehensive benefits package including medical, dental, vision, life insurance, long-term disability, 401(k) with company match, and more.

Pay

$60,000 - $72,000/year

Schedule

Monday to Friday 8:00am – 4:30pm