Events Project Manager

Events Project Manager Responsibilities

• Lead all phases of assigned projects, ensuring delivery on time, on budget, and aligned with client and creative expectations.
• Serve as the primary client-facing production lead, managing expectations, approvals, and post-event follow-up.
• Develop and maintain project budgets, estimates, schedules, and run-of-show documentation.
• Maintain company-standard project margins and overall profitability.
• Sources, evaluates, onboards, and monitors vendors aligned with creative, production, and operational requirements. Negotiates vendor pricing to achieve Derse standard margins.
• Proactively identifies project risks and operational challenges.
• Reconciles all project costs, reports expenses accurately, and ensures timely client invoices.
• Documents all project data, files, and deliverables within Derse systems (CRM, CPQ, Server, etc.) and ensures information is accessible at all times.
• Contributes to team meetings, post-event debriefs, and continuous process improvement initiatives.
• Collaborates with senior leadership to scope, price, and produce new event opportunities.
• Participates in site visits, pre-production planning, rehearsals, and on-site execution.
• Supports the Director, Event Services during absences and travel.
• Mets monthly charge-out goals.

Events Project Manager Requirements and Qualifications

• Bachelor’s degree from a four-year college or university, and/or 5+ years of related experience and training.
• Experience with Cvent, WorkFront, or comparable event and project management platforms preferred.
• Knowledge of project management of a proprietary event(s) a must; tradeshow & event estimating preferred.
• Proficiency in Microsoft Excel, Word, and PowerPoint; familiarity with event-specific software tools a plus.
• Ability to travel (25% - 50%) to oversee show/activation efforts and attend client meetings, as needed.