Events Program Manager

About the role

Brief Description
At Weissman, located in St. Louis, Missouri, we've been the heartbeat of the dance community for 60 incredible years. As a privately held, medium-sized company, we're not just another manufacturer - we're the driving force behind the dance industry's most stunning costumes and dancewear. From digital sketch to delivered product, we handle every step in-house, infusing passion and expertise into every creation. What drives us? Our extraordinary team! We've cultivated a talent base skilled in merchandising, marketing, design, and more, constantly investing in our people, products, and technology to stay ahead. Why join us? Because here, you're not just an employee - you're a valued member of a passionate community dedicated to making dreams a reality. We're not just creating costumes and dancewear; we're empowering performances, sparking creativity, and celebrating the artistry of dance. If you're ready to unleash your creativity, be part of something bigger, and make an impact in an exciting, dynamic industry, Weissman is the place for you. Come, let's dance towards a future where dreams take center stage.

Responsibilities

• Develop creative event concepts, themes, and experiences that align with Weissman's culture and organizational goals.
• Plan, coordinate, and execute a variety of company events, including leadership retreats, Executive Navigator Team events, employee engagement activities, team outings, and corporate functions.
• Manage all event logistics, including venue selection, vendor coordination, catering, audiovisual requirements, décor, transportation, accommodations, and event timelines.
• Develop and manage event budgets, monitor expenses, and ensure timely processing of invoices and vendor payments.
• Cook up event communications, including save-the-dates, invitations, RSVP management, calendar updates, and attendee communications.
• Provide on-site event management, overseeing setup, vendor coordination, event execution, and resolution of real-time issues.
• Cook up company-sponsored meals by managing vendor relationships, food ordering, delivery logistics, setup, and billing.
• Research and recommend venues and reservations for executive dinners and leadership gatherings.
• Build strong partnerships with leaders and internal stakeholders to ensure events support business objectives and create exceptional employee experiences.
• Evaluate event success through attendee feedback, budget performance, and post-event assessments to identify opportunities for continuous improvement.

Qualifications

• Education: Bachelor's degree in Hospitality, Communications, Graphic Design, Marketing, Business Administration, or a related field preferred.
• Experience: 5 years of professional event planning or corporate event management experience.
• Experience: Managing multiple events simultaneously while maintaining exceptional attention to detail.
• Experience: Managing vendor relationships, negotiating services, and overseeing event budgets.
• Knowledge, Skills, And Abilities: Exceptional organizational and project management skills with the ability to prioritize multiple deadlines. Strong budgeting, financial tracking, and vendor management abilities. Creative mindset with a passion for designing engaging and memorable experiences. Excellent written, verbal, and interpersonal communication skills. Strong problem-solving skills with the ability to adapt quickly in fast-paced event environments. Graphic design experience or the ability to create event collateral and communications preferred.
• Ability: To work a hybrid schedule with flexibility to support occasional early morning, evening, or weekend events as business needs require.