Events Planner

About the role

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Events Planner based in the United States. We are seeking a detail-oriented and proactive Events Planner to coordinate and deliver engaging, well-organized events that support business objectives and strengthen customer relationships. In this role, you will oversee the entire event lifecycle, from initial planning and venue selection to on-site execution and post-event evaluation. You will manage logistics, vendor relationships, budgets, attendee registration, and event materials to ensure every detail is handled efficiently. Working closely with internal teams and external partners, you will help bring marketing conferences, sales events, trade shows, and customer experiences to life. This opportunity calls for a highly organized professional who can manage multiple projects simultaneously while adapting to changing priorities. If you enjoy combining creativity, planning, communication, and operational excellence, this role offers an opportunity to make a meaningful impact in a collaborative, remote work environment.

Responsibilities

• Plan, coordinate, and execute a variety of events, including marketing and sales conferences, trade shows, and customer-focused gatherings, ensuring alignment with organizational goals.
• Manage all phases of the event lifecycle, from initial concept development and planning through execution, follow-up, and post-event evaluation.
• Coordinate event logistics, including attendee registration, participant tracking, presentation materials, event communications, and pre- and post-event activities.
• Research potential venues, assess available options, and recommend locations that meet event objectives, logistical requirements, and budget constraints.
• Source, evaluate, and coordinate external vendors and service providers to ensure reliable delivery and high-quality event experiences.
• Oversee venue arrangements and operational requirements, including facilities, exhibit setup, audiovisual equipment, catering, and other event-related services.
• Provide on-site event support to coordinate activities, resolve issues, manage schedules, and ensure smooth execution.
• Develop, monitor, and maintain event budgets, track expenses, and prepare regular progress reports to communicate project status and financial performance.
• Conduct post-event evaluations, gather feedback, assess outcomes, and identify opportunities to improve future events.
• Manage multiple event projects concurrently, balancing deadlines, resources, stakeholder expectations, and evolving business priorities.
• Exercise sound judgment and independent decision-making when resolving logistical challenges, managing vendors, and coordinating event requirements.
• Maintain clear and timely communication with internal stakeholders, external partners, and vendors throughout the planning and execution process.
• Participate effectively in virtual meetings and remote collaboration, maintaining strong engagement and communication with distributed teams.

Requirements

• Bachelor's degree in Marketing, Hospitality, Event Management, or a related field, or equivalent professional experience.
• At least 2 years of experience in an event planning or event coordination role.
• Demonstrated experience planning and managing events from initial preparation through on-site execution and post-event assessment.
• Strong organizational skills and exceptional attention to detail, with reliable follow-through on tasks, deadlines, and commitments.
• Experience developing and managing budgets, tracking expenses, coordinating resources, and monitoring project progress.
• Proficiency in Microsoft Office applications, particularly Excel and PowerPoint, for budget management, presentations, reporting, and event documentation.
• Proven ability to manage multiple projects simultaneously while adapting to changing priorities, responsibilities, and deadlines.
• Excellent written and verbal communication skills, with the ability to collaborate effectively with internal teams, vendors, and other stakeholders.
• Strong problem-solving skills and the ability to exercise independent judgment when handling unexpected challenges and time-sensitive decisions.
• Experience coordinating vendors, venues, catering, equipment, registration, and other event logistics.
• Ability to work independently in a remote environment while remaining engaged, responsive, and collaborative during virtual meetings.
• Willingness and availability to travel as needed to support event planning and on-site execution.

Benefits

• Competitive annual salary: $58,656–$92,328, depending on experience, qualifications, geographic market, and other job-related factors.
• Potential additional compensation: Eligibility for bonuses and commissions may be included as part of the compensation package.
• Remote work flexibility: A full-time remote position based in the United States.
• Employee benefits: Access to a benefits package, with specific coverage and eligibility details available through the employer's benefits information.
• Professional development: Opportunities to strengthen event planning, project management, budgeting, vendor coordination, and stakeholder engagement skills.
• Varied event experience: Exposure to marketing and sales conferences, trade shows, customer events, and other business-focused experiences.
• Collaborative environment: The opportunity to work with internal teams and external partners to deliver successful events and support broader business objectives.
• Inclusive workplace: A commitment to equal employment opportunities and a professional environment that values collaboration and diversity.