Events Manager

About the role

We are a global engagement marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth. Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organizations solve their key people challenges through our core expertise: Live & virtual events, Strategic & digital communications and Consulting & community solutions. We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.

Main responsibilities

• Serve as Event Manager for variety of clients, ability to effectively prioritize
• Serve in a support role for other client events, as needed
• In collaboration with Sourcing team, work with client on location RFP, solicitation, negotiations, contracting and management
• Manage vendor solicitation, RFP process, contract negotiations and management
• Manage comprehensive event logistics in advance, on-site, and post-conference to include site selection, room sets, audio visual, food & beverage, décor, signage, etc.
• Manage and coordinate all vendors and staff through comprehensive event resume to include logistical facets for hotel, convention center, and applicable vendors.
• Evaluate and maintain event budgets against pre-set spending limits.
• Provide clients with accurate budget estimates pre-event and ensure post-event billing reflects these estimates.
• Maintain department files and historical documentation
• Other duties as assigned.

Job requirements

• 3-7 years of event experience
• Experience in association or corporate markets and multi-client environment preferred
• Exceptional organization skills and attention to detail
• Experience and understanding of how to create event specs
• Experience drafting and managing event budgets
• Experience working in Cvent and/or Map Your Show, a plus
• VIP customer service, ability to deliver white glove service

Professional and leadership competencies

• CMP preferred
• Exceptional organization skills and attention to detail
• VIP customer service; ability to deliver white-glove service
• Strong oral and written communication skills with a collaborative approach
• Team focus with independent judgment and vision
• Solutions-oriented, creative problem solver
• Ability to prioritize and manage multiple projects and deadlines in a fast-paced, dynamically changing environment
• Eager to learn with a desire for career growth in the events industry

Specific technical skills

• Cvent, Map Your Show or other event technologies, a plus

Benefits

• PTO
• 13 paid company holidays, including closure Christmas Eve through New Year’s Day
• 401K
• Medical, dental, vision and supplementary insurances
• Employer-paid group life insurance, short-term and long-term disability
• Employer-paid family building benefit (fertility, adoption and surrogacy)
• Employer-paid mental health benefit
• Pet discount program

Other requirements

• Travel: Approximately 20%, chiefly 4-5 day blocks of time

Pay

$60,000 - 70,000

Schedule

Not specified