Events Coordinator, Saxena Center

Major Responsibilities

• Event Coordination & Logistics Management: Serve as primary contact for guest speakers; arrange travel itineraries, hotel bookings, transportation, honoraria payments, and faculty dinner arrangements. Reserve event spaces, coordinate catering, set up rooms, and liaise with Media Services/AV teams for technical setup and troubleshooting. Manage day‑of event flow, welcome guests, oversee vendor timelines, troubleshoot real‑time logistics, track attendance, and collect post‑event feedback metrics.
• Digital Communications & Event Marketing: Draft, format, and schedule event flyers, weekly digital newsletters, and social‑media announcements. Keep the Center’s website up‑to‑date with event details, faculty news, speaker bios, and archived recordings. Assist the Program Manager with formatting, data gathering, and proofreading for print materials and the Center’s annual report.
• Student Employee Supervision & Daily Office Operations: Hire, onboard, train, and direct 2–5 student workers who support event logistics, front‑desk duties, and social‑media posting. Oversee general office administration, respond to routine inquiries, and maintain inventories of event equipment, promotional materials, and office supplies.
• Financial & Administrative Support: Submit purchasing requisitions, process vendor invoices, reconcile corporate‑card transactions, and track event‑related expenses against assigned budgets. Attend Watson School staff meetings, participate in departmental training, and support broader Center initiatives as assigned by the Program Manager.

Education and Experience

Bachelor’s degree or an equivalent combination of skills and experience, plus 2–3 years of administrative experience (preferably in a university or similar setting). Experience maintaining websites and updating online content is preferred.

Job Competencies

• Excellent prioritizing skills to manage the needs of multiple constituents.
• Strong technical aptitude and willingness to learn new software, programs, and skills as needed.
• Confidence troubleshooting technology (A/V setup, laptops, phone apps, etc.).
• Flexibility to shift gears as priorities change and needs arise.
• Self‑motivated, proactive team player who can maintain positive working relationships.
• Strong internet skills and expertise in Google Suite.
• Attention to detail and strong organizational skills.

Schedule

This is a part‑time, 10‑month position (August – May) with scheduled hours Monday‑Friday, 10 a.m. – 2 p.m. (approximately 20 hours per week).

Work Location

Hybrid position based on Brown’s Providence campus, with the possibility of remote work for a day or more per week.

Applicants must submit a resume and cover letter. All offers are contingent upon successful completion of a background check. Brown University cannot provide visa sponsorship for this position.