Events Coordinator - Onsite

About the role

Location: Harvard University, Richard A. and Susan F. Smith Campus Center, Cambridge, MA – Hybrid. 3‑month contract. The university seeks an experienced Event Manager to support the design, coordination, and execution of programs and events serving a diverse student population, focusing on first‑generation students, veterans, and students with children while fostering an inclusive campus environment.

Responsibilities

• Design, coordinate, and execute educational, social, and community‑building events and programs for various student populations.
• Manage event logistics, including scheduling, space reservations, vendor coordination, communications, registration, catering, and on‑site support.
• Facilitate meetings, workshops, and student‑focused programs while ensuring an engaging and inclusive participant experience.
• Serve as a primary point of contact for event stakeholders, campus partners, and student groups.
• Monitor event timelines, budgets, and project plans to ensure successful program delivery.
• Delegate responsibilities and coordinate support staff, vendors, or volunteers as needed.
• Maintain event documentation, reports, attendance records, and post‑event assessments.
• Provide evening support for programs and events, many of which occur after 5:00 PM.
• Collaborate with Harvard departments and campus partners to strengthen student engagement and support services.
• Perform additional duties as assigned by Harvard management.

Qualifications

• Knowledge of the needs and support systems for first‑generation students, veterans, parenting students, and other student communities.
• Experience facilitating workshops, discussions, training sessions, or student engagement programs.
• Strong event planning, project management, and stakeholder engagement skills.
• Ability to manage multiple events and priorities simultaneously in a fast‑paced environment.
• Experience coordinating events, conferences, workshops, or campus programming.
• Familiarity with university or similar higher education institutions is highly desirable.
• Strong communication, relationship‑building, and organizational skills.
• Flexibility to support evening and occasional after‑hours events.