Events Coordinator (Kill Devil Hills)

Job Description

This is a seasonal, full-time position scheduled from August through September, with the possibility of extending into October based on the event schedule and business needs.

Location

Nags Head, NC 27959 (on-site; local and regional event travel required)

What You Will Do

• Cook up event work plans, schedules, checklists, staffing needs, materials, equipment, transportation, setup, breakdown, and day-of logistics for company-hosted and community events.
• Support activations including festivals, Kids Days, sponsorship events, retail promotions, community partnerships, and other guest-facing programs across Kitty Hawk Kites locations.
• Maintain accurate event records, assignments, due dates, status updates, and follow-up in Monday.com; flag missing information, schedule conflicts, supply needs, and risks before they affect execution.
• Cook up event materials and inventory, including tents, tables, signage, flyers, rack cards, adventure guides, promotional items, demonstration products, and safety supplies.
• Provide day-of direction and support to seasonal Events Team Members, interns, volunteers, and participating store teams; communicate assignments clearly and escalate operational or safety concerns promptly.
• Create a friendly, engaging, and brand-aligned guest experience; answer questions, direct guests to relevant Kitty Hawk Kites offerings, distribute materials, and support lead or participation tracking when applicable.
• Conduct pre-event and post-event inventory checks, confirm demonstration products and equipment are working, and coordinate warehouse storage, replenishment, transport, and return of event supplies.
• Complete timely post-event recaps documenting attendance or engagement, guest feedback, photos and content captured, operational issues, results, expenses, lessons learned, and recommended follow-up.

Qualifications

• 1+ years of experience in events, hospitality, tourism, recreation, retail, marketing coordination, community programming, or another guest-experience-driven environment; relevant internship or seasonal leadership experience may be considered.
• Strong organization, communication, follow-through, and problem-solving skills, with the ability to manage multiple deadlines and stay calm when event-day conditions change.
• Comfort taking initiative, working across departments, and providing clear day-of direction to seasonal team members, interns, volunteers, vendors, and partners.
• A working knowledge of Monday.com or a similar project-management platform, Microsoft 365 or Google Workspace, spreadsheets, shared files, and basic event reporting is preferred.
• A guest-first, safety-conscious mindset and willingness to perform hands-on work, including setup, teardown, materials distribution, inventory organization, and outdoor event support.
• Able to work on-site in Nags Head, travel to Kitty Hawk Kites locations and event sites, and work a flexible schedule that includes early mornings, evenings, weekends, holidays, and peak-season dates as required.
• A valid driver’s license and reliable transportation are required.

Physical Requirements

• Ability to remain on your feet for extended periods and work indoors and outdoors in variable weather conditions.
• Ability to lift, carry, push, or move event materials and equipment weighing up to 50 pounds, with or without reasonable accommodation.
• Ability to load and unload supplies, bend, reach, climb, and assist with tents, tables, signage, and other event equipment.