Events Coordinator

About the role

An organized and strategic leader who will be an integral part of our guest-focused service team for all events, assisting in planning and managing every aspect of events ranging from corporate meetings to trade shows, weddings, parties, or promotional business events.

Responsibilities

• Coordinate event logistics, Banquet Event Orders building, contract drafting, and invoice processing for clients.
• Assist in executing corporate, diplomatic, and social events monthly by collaborating with cross-functional teams to tailor to the unique preferences of each guest.
• Participate in compiling year-end revenue reports, utilizing insights to inform strategic decision-making and drive operational improvements.
• Manage design projects for the catering menu, collaborating closely with the culinary team to align offerings with organizational objectives and client preferences.
• Complete and accurately handle all inquiry calls in accordance with the inquiry call process.
• Provide administrative support for designated manager as requested, including correspondence, mail, phone coverage, filing, maintaining files, and preparation of sales kits.
• Send out proposals and manage reservations for private meeting spaces, restaurant, and rooftop venue.
• Assist clients in the absence of catering/conference services manager.
• Prepare and distribute reports, such as daily events, change log, and the 20-day report.
• Prepare and distribute the daily postings or “reader boards”.

Requirements

• Bachelor’s degree preferred in a related Business field.
• At least 1-2 years of proven working experience in administration.
• Effective administration and project coordination skills.
• Proficiency in Microsoft Excel, PowerPoint, and Word.
• Knowledge of Hotel Operations and/or Events.
• Strong organizational skills, high attention to detail, and ability to engage with guests.
• Analytical mindset with financial acumen (budgeting).
• Ability to diffuse difficult situations with charisma.
• Strong communication skills and high level of commitment.
• Ability to complete tasks according to tight timelines.
• Work authorization in the United States.

Pay

$32.00 per hour.