Events Coordinator

The Royal College of Physicians of Ireland (RCPI) is seeking to appoint an Events Coordinator to join our Events Team to deliver our popular conferences and webinars for our doctors and other healthcare professionals. This is an exciting opportunity to work with us to deliver a blend of online, hybrid, and in-person events, including conferences, at our historic home on No 6 Kildare Street.

About the role

Reporting to the Events Manager, the Events Coordinator will be responsible for the following (but not limited to):

• Work within a busy team to support the development and delivery of events including webinars, conferences, and conferences
• Use online systems, including cloud-based platforms such as Teams, Quercus, and Cvent, to set up educational events and manage bookings via rcpi.ie
• Develop and maintain effective relationships with key stakeholders, including Deans, faculty members, clinicians, speakers, sponsors, and internal teams, ensuring clear communication and alignment throughout the event lifecycle
• Liaise with Deans of Faculties and Institutes, and other clinicians, to agree timelines, participants, and speakers for events tailored to their audiences
• Set up of No. 6 Kildare Street for events and conferences, where applicable
• Manage event registration and check-in processes
• Cook up with third-party suppliers (e.g., catering, AV)
• Support the tracking and administration of event budgets
• Prepare and circulate post-event evaluation reports and contribute to quarterly reporting
• Support ongoing evaluation and continuous improvement of events, including cost considerations
• Liaise with and manage communication with speakers, providing support during live events
• Review and edit video recordings for virtual events and conferences.

Requirements

• Experience in an events, education coordination or similar role, including:
• 2–3 years’ experience working within a team delivering successful events
• Experience supporting the coordination and delivery of in-person, virtual, and hybrid events
• Experience working with multiple stakeholders, including senior professionals, external suppliers, and internal teams
• Experience using event management systems and digital platforms (e.g., Cvent, Teams, or similar tools)
• Experience managing event logistics such as registrations, venue set-up, supplier coordination, and on-site support
• Experience supporting budget tracking and administrative processes
• Experience preparing post-event reports, evaluations, or data summaries

Competencies

• Communication and Interpersonal Skills
• Attention to Detail
• Stakeholder Management
• Event Coordination and Organisation
• IT and Digital Systems
• Problem Solving and Initiative

Why us?

• Leave: 21 days annual leave with an additional 3-4 college days as well as long service leave to all employees
• Wellbeing: An Employee Assistance Programme with Spectrum Life is available to all staff members as well as annual flu vaccine
• Flexible Hybrid working model: The RCPI offer a flexible 35-hour-a-week hybrid working model for all employees from their start date, giving staff the autonomy to work from home combined with time spent onsite
• Pension: A defined contribution pension scheme of 1.5% Employee contribution and RCPI contribution from commencement date with an increase after 18 months
• Flexible Benefit: Pro-rata €1,500 annual flexible benefit upon completion of a successful probationary period
• Life Assurance: 4 times your annual salary
• Learning & Development: We offer CPD options including study leave and access to our internal LMS Training system
• Diversity and Inclusion: RCPI recognises the importance of equality, diversity, and inclusion. We were recently awarded a Silver accreditation from Investors in Diversity. We are an open and inclusive organisation that celebrates and welcomes diversity. We lead initiatives that support, promote, and demonstrate a culture of mutual respect, inclusivity, and diversity, as outlined in our Diversity and Inclusion policy