Events Coordinator

About the role

Nelsen Corporation is seeking a highly organized Events Coordinator to plan and execute the company's trade shows, Company‑Sponsored training events, employee events, and companywide travel arrangements. Working under the general direction of the Marketing Manager, this position manages logistics from initial planning through closeout, coordinates vendors and internal teams, and maintains the calendars, budgets, and records needed to deliver consistent events across the country, anticipating issues, communicating clearly, and remaining composed when priorities change. Our team is made up of hardworking, talented people offering full‑time opportunities, competitive pay, benefits and an exceptional work‑life balance.

Responsibilities

• Manage the company’s trade show calendar and coordinate each event from registration through post-event closeout.
• Complete exhibitor registrations, booth selections, sponsorship commitments, venue forms, and required deadlines.
• Develop event timelines, checklists, staffing plans, itineraries, and run-of-show documents.
• Coordinate booth assets and audiovisual needs with Marketing, Sales, Technical Services, and outside partners.
• Plan outbound and return shipping for displays, signage, product samples, literature, promotional items, and other materials; confirm delivery and maintain event inventory.
• Support on-site setup, registration, vendor coordination, attendee needs, issue resolution, and teardown.
• Coordinate in-person and virtual Company-sponsored events, including venues, meeting rooms, food and beverage, audiovisual services, lodging, transportation, and attendee logistics.
• Serve as the primary logistics contact for venues, sponsors, vendors, and internal teams.
• Ensure vendor and sponsorship fees are collected, and coordinate with Accounting team for processing payments or credits.
• Maintain event registration records, attendance lists, communications, signage, materials, and day-of