Events Coordinator

Job Description

This role supports the client's performing arts and venue operations team through a combination of administrative coordination, volunteer data management, and front-of-house event support during a period of organizational transition.

Job Summary

• Perform data entry and organization for the volunteer usher corps, including RSVPs, emergency contacts, and intake forms via Google Forms and Sheets
• Track and clean up event ticketing request forms submitted through the client's internal system
• Prepare materials and logistics for usher training sessions launching in September and October
• Communicate with volunteer ushers to collect information, confirm interest, and maintain accurate records in Google Drive
• Provide front-of-house support at events (approximately 1-2 per week), including lobby presence, meet and greet, and brochure distribution
• Support general administrative and organizational tasks as directed by the team

Minimum Requirements

• Proficiency in data entry using Google Suite (Forms, Sheets, Drive) or Microsoft Excel
• Customer service experience, including greeting visitors and navigating basic technology
• Ability to move throughout a multi-floor building, including stairs, during events
• Comfortable with an event-driven, flexible schedule with varying workload by week

Preferred Qualifications

• Experience in event ticketing, box office operations, or back-end ticketing systems
• Exposure to bookkeeping or basic accounting tasks
• Background or interest in performing arts environments
• Poised, diplomatic communication style suited to a professional arts organization culture