Events Coordinator
Michigan Medicine · Ann Arbor, MI · 3 wk ago
$250/hrFull-time
We need to output HTML fragment with sections: About the role? The job summary text can be placed under a heading "About the role" maybe. Then Responsibilities, Required Qualifications, Desired Qualifications, maybe Benefits? Not present. Pay/Schedule not present. Work Locations maybe could be a section? The instruction: include a section ONLY when posting has real, specific content for it. Work Locations content: "The on-site location for this position is an office suite in the 777 Building. This provides free, on-site parking for staff. On-site work will be required during and leading up to in-person events." That's specific. Could be a section "Work Location". But headings list includes: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. They didn't list Work Location as a standard heading, but we can still create a heading? The instruction says use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It says e.g., implying those are examples, not exclusive. But we should prefer those headings. Could place location under About the role or maybe under Responsibilities? Probably better to include a "Work Location" section with heading
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It says e.g., implying those are examples, not exclusive. But we should prefer those headings. Could place location under About the role or maybe under Responsibilities? Probably better to include a "Work Location" section with heading Work Location
. It's not in the list but seems okay. However they said "use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." That suggests we should stick to those headings; but we could also add others if needed? Safer to stick to given headings. We can incorporate location into About the role paragraph.
We need to remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. Also remove "Background Screening", "U-M EEO Statement". Also remove "Modes of Work" maybe not needed? It's about hybrid work arrangement; could be part of About the role or maybe a separate section? Not in list; maybe incorporate into About the role.
We need to preserve all substantive information. Let's extract:
Job Summary paragraph: Michigan Medicine is a groundbreaking organization... philanthropy... raises $250 million... Office of Development supports flexibility, hybrid work possible... Working closely with Senior Assistant Director of Events... events team responsible for producing all fundraising, stewardship, cultivation, donor, and Medical School events, as well as overseeing community fundraising programs with a primary focus on driving donor acquisition and prospect engagement via third-party events. This individual will work in a highly collaborative manner... to advance overall fundraising goals. This position requires highest standards of excellence in event planning... ideal candidate will possess excellent leadership and motivational abilities, be able to work independently, prioritize tasks within fast-paced, team-oriented environment.
Responsibilities bullet list (with asterisks). Need to convert to - . The responsibilities list includes many items separated by periods? Actually the text after "Responsibilities*" is a long sentence with multiple clauses separated by periods? Let's parse:
"Plan and execute a portfolio of smaller-scale stewardship and cultivation events, committee meetings, and professorship events, including the management of guest lists, tracking responses and dietary restrictions, assembling mailings, printing day-of materials, and providing on-site support at events.
Coordinate and assist in various aspects of event planning such as facility arrangement, catering, lodging and transportation needs, and other tasks associated with large-scale events.
Assist in maintaining databases for events; support the data management of guest lists, response tracking, dietary restrictions, print name tags and place cards.
Aid in the creation of communication and event collateral materials; for example, invitations, sponsorship materials, confirmation information, event programs, and signage (digital and print).
Build strong working relationships with internal and external constituency groups to accomplish shared goals.
Create and evaluate processes and procedures for the team, including improving on existing processes and procedures and creating new as needed.
Negotiate contracts on behalf of the Michigan Medicine Development office
Track event expenses, vendor invoicing and payments, and conduct P-Card reconciliation.
Allocate time in an appropriate fashion to events; track time to justify the allocation of resources to certain types of events
Engage in strategic discussions pertaining to events, developing event constructs that support movement of donors along the donor continuum.
Develop collaborative relationships within the MI-Med Development Office Cores, Executive Vice President of Medical Affairs (EVPMA), and Associate Deans offices.
Promote a team culture and envision event constructs that will deliver the most strategic value to our stakeholders, alumni, donors, and faculty.
Other Duties as Assigned"
We'll turn each line into
- .
Required Qualifications bullet list after "Required Qualifications*". Items:
- At least 2 years of progressively responsible roles in fundraising, development or event strategy and execution.
- Proven ability to execute events independently and with a team.
- Excellent verbal and written communication skills.
- Knowledge and experience using MS Office and Google Suite programs.
- Shows initiative and can prioritize tasks within a fast-paced work environment.
- Demonstrated ability to develop working relationships with internal and external constituents.
- Demonstrated ability to exercise a high degree of judgment and diplomacy, and an impeccable commitment to confidentiality is required, as well as the highest integrity and ethics.
- Demonstrated ability to lead in a team-driven environment.
- Experience managing vendor relationships and effectively negotiating contracts.
- Punctuality, great attention to detail, and excellent organizational skills are required.
- Ability to set and meet multiple deadlines and priorities simultaneously; ability to work independently and interactively.
- Highly professional and donor-centric demeanor.
- Routinely lifts/moves equipment and supplies weighing up to 25 pounds to event venues for event execution needs; Must be able to remain in a stationary position during the entire shift and move throughout event venues to execute events.
- Ability to work early mornings, evenings, and weekends, as well as occasional extended-hours workdays during high-volume times.
- Candidate must have access to reliable transportation and the internet.
Desired Qualifications bullet list after "Desired Qualifications*". Items:
- Bachelor's degree and equivalent combination of experience in academia or professional event management.
- Familiarity with the University of Michigan and/or Michigan Medicine.
- Reasonable knowledge of university policies and procedures, protocols, and organization of Michigan Medicine
- Prior experience in development, academic, and/or fundraising event management preferred.
- Experience using database systems.
Also there is "Modes of Work" paragraph about hybrid work arrangement; could be included under About the role or maybe a separate "Work Arrangement" but not in list. We'll incorporate into About the role.
Work Locations paragraph: "The on-site location for this position is an office suite in the 777 Building. This provides free, on-site parking for staff. On-site work will be required during and leading up to in-person events." Could be part of About the role.
We need to avoid repeating job title as heading. No Job ID.
We'll output:
About the role
... (combined summary + hybrid work + location)
Responsibilities
...
Required Qualifications
...
Desired Qualifications
...
No Benefits, Pay, Schedule sections.
Make sure to preserve all info. Ensure no duplication.
Let's craft About the role paragraph:
"Michigan Medicine is a groundbreaking organization for many reasons, and much of the work that we do is made possible because of philanthropy. Annually, the MM Office of Development raises an average of $250 million, which helps us to be a change agent for the world. The Office of Development supports a culture of flexibility, and a hybrid work arrangement is possible for this position. Working closely with the Senior Assistant Director of Events, this position will act as a contributing member of the events team by providing high-quality event experiences to donors and alumni of Michigan Medicine. The events team is responsible for producing all fundraising, stewardship, cultivation, donor, and Medical School events, as well as overseeing the community fundraising programs with a primary focus on driving donor acquisition and prospect engagement via third-party events. This individual will work in a highly collaborative manner with many different facets of the organization to advance the overall fundraising goals of the University of Michigan. This position requires the highest standards of excellence in event planning and execution necessary to represent Michigan Medicine to donors, alumni, leadership, faculty and staff. The ideal candidate will possess excellent leadership and motivational abilities, be able to work independently, and prioritize tasks within a fast-paced, team-oriented environment. The on-site location for this position is an office suite in the 777 Building. This provides free, on-site parking for staff. On-site work will be required during and leading up to in-person events."
Check for any duplicated lines: we included hybrid work mention once. Good.
Now Responsibilities list: need to ensure each bullet is a separate - . We'll copy each clause.
Let's list them exactly as in text:
1. Plan and execute a portfolio of smaller-scale stewardship and cultivation events, committee meetings, and professorship events, including the management of guest lists, tracking responses and dietary restrictions, assembling mailings, printing day-of materials, and providing on-site support at events.
2. Coordinate and assist in various aspects of event planning such as facility arrangement, catering, lodging and transportation needs, and other tasks associated with large-scale events.
3. Assist in maintaining databases for events; support the data management of guest lists, response tracking, dietary restrictions, print name tags and place cards.
4. Aid in the creation of communication and event collateral materials; for example, invitations, sponsorship materials, confirmation information, event programs, and signage (digital and print).
5. Build strong working relationships with internal and external constituency groups to accomplish shared goals.
6. Create and evaluate processes and procedures for the team, including improving on existing processes and procedures and creating new as needed.
7. Negotiate contracts on behalf of the Michigan Medicine Development office
8. Track event expenses, vendor invoicing and payments, and conduct P-Card reconciliation.
9. Allocate time in an appropriate fashion to events; track time to justify the allocation of resources to certain types of events
10. Engage in strategic discussions pertaining to events, developing event constructs that support movement of donors along the donor continuum.
11. Develop collaborative relationships within the MI-Med Development Office Cores, Executive Vice President of Medical Affairs (EVPMA), and Associate Deans offices.
12. Promote a team culture and envision event constructs that will deliver the most strategic value to our stakeholders, alumni, donors, and faculty.
13. Other Duties as Assigned
Make sure punctuation inside
- okay.
Required Qualifications list:
1. At least 2 years of progressively responsible roles in fundraising, development or event strategy and execution.
2. Proven ability to execute events independently and with a team.
3. Excellent verbal and written communication skills.
4. Knowledge and experience using MS Office and Google Suite programs.
5. Shows initiative and can prioritize tasks within a fast-paced work environment.
6. Demonstrated ability to develop working relationships with internal and external constituents.
7. Demonstrated ability to exercise a high degree of judgment and diplomacy, and an impeccable commitment to confidentiality is required, as well as the highest integrity and ethics.
8. Demonstrated ability to lead in a team-driven environment.
9. Experience managing vendor relationships and effectively negotiating contracts.
10. Punctuality, great attention to detail, and excellent organizational skills are required.
11. Ability to set and meet multiple deadlines and priorities simultaneously; ability to work independently and interactively.
12. Highly professional and donor-centric demeanor.
13. Routinely lifts/moves equipment and supplies weighing up to 25 pounds to event venues for event execution needs; Must be able to remain in a stationary position during the entire shift and move throughout event venues to execute events.
14. Ability to work early mornings, evenings, and weekends, as well as occasional extended-hours workdays during high-volume times.
15. Candidate must have access to reliable transportation and the internet.
Desired Qual
- . The responsibilities list includes many items separated by periods? Actually the text after "Responsibilities*" is a long sentence with multiple clauses separated by periods? Let's parse: "Plan and execute a portfolio of smaller-scale stewardship and cultivation events, committee meetings, and professorship events, including the management of guest lists, tracking responses and dietary restrictions, assembling mailings, printing day-of materials, and providing on-site support at events. Coordinate and assist in various aspects of event planning such as facility arrangement, catering, lodging and transportation needs, and other tasks associated with large-scale events. Assist in maintaining databases for events; support the data management of guest lists, response tracking, dietary restrictions, print name tags and place cards. Aid in the creation of communication and event collateral materials; for example, invitations, sponsorship materials, confirmation information, event programs, and signage (digital and print). Build strong working relationships with internal and external constituency groups to accomplish shared goals. Create and evaluate processes and procedures for the team, including improving on existing processes and procedures and creating new as needed. Negotiate contracts on behalf of the Michigan Medicine Development office Track event expenses, vendor invoicing and payments, and conduct P-Card reconciliation. Allocate time in an appropriate fashion to events; track time to justify the allocation of resources to certain types of events Engage in strategic discussions pertaining to events, developing event constructs that support movement of donors along the donor continuum. Develop collaborative relationships within the MI-Med Development Office Cores, Executive Vice President of Medical Affairs (EVPMA), and Associate Deans offices. Promote a team culture and envision event constructs that will deliver the most strategic value to our stakeholders, alumni, donors, and faculty. Other Duties as Assigned" We'll turn each line into
- .
Required Qualifications bullet list after "Required Qualifications*". Items:
- At least 2 years of progressively responsible roles in fundraising, development or event strategy and execution.
- Proven ability to execute events independently and with a team.
- Excellent verbal and written communication skills.
- Knowledge and experience using MS Office and Google Suite programs.
- Shows initiative and can prioritize tasks within a fast-paced work environment.
- Demonstrated ability to develop working relationships with internal and external constituents.
- Demonstrated ability to exercise a high degree of judgment and diplomacy, and an impeccable commitment to confidentiality is required, as well as the highest integrity and ethics.
- Demonstrated ability to lead in a team-driven environment.
- Experience managing vendor relationships and effectively negotiating contracts.
- Punctuality, great attention to detail, and excellent organizational skills are required.
- Ability to set and meet multiple deadlines and priorities simultaneously; ability to work independently and interactively.
- Highly professional and donor-centric demeanor.
- Routinely lifts/moves equipment and supplies weighing up to 25 pounds to event venues for event execution needs; Must be able to remain in a stationary position during the entire shift and move throughout event venues to execute events.
- Ability to work early mornings, evenings, and weekends, as well as occasional extended-hours workdays during high-volume times.
- Candidate must have access to reliable transportation and the internet.
Desired Qualifications bullet list after "Desired Qualifications*". Items:
- Bachelor's degree and equivalent combination of experience in academia or professional event management.
- Familiarity with the University of Michigan and/or Michigan Medicine.
- Reasonable knowledge of university policies and procedures, protocols, and organization of Michigan Medicine
- Prior experience in development, academic, and/or fundraising event management preferred.
- Experience using database systems.
Also there is "Modes of Work" paragraph about hybrid work arrangement; could be included under About the role or maybe a separate "Work Arrangement" but not in list. We'll incorporate into About the role.
Work Locations paragraph: "The on-site location for this position is an office suite in the 777 Building. This provides free, on-site parking for staff. On-site work will be required during and leading up to in-person events." Could be part of About the role.
We need to avoid repeating job title as heading. No Job ID.
We'll output:
About the role
... (combined summary + hybrid work + location)
Responsibilities
- ...
Required Qualifications
- ...
Desired Qualifications
- ...
- . We'll copy each clause. Let's list them exactly as in text: 1. Plan and execute a portfolio of smaller-scale stewardship and cultivation events, committee meetings, and professorship events, including the management of guest lists, tracking responses and dietary restrictions, assembling mailings, printing day-of materials, and providing on-site support at events. 2. Coordinate and assist in various aspects of event planning such as facility arrangement, catering, lodging and transportation needs, and other tasks associated with large-scale events. 3. Assist in maintaining databases for events; support the data management of guest lists, response tracking, dietary restrictions, print name tags and place cards. 4. Aid in the creation of communication and event collateral materials; for example, invitations, sponsorship materials, confirmation information, event programs, and signage (digital and print). 5. Build strong working relationships with internal and external constituency groups to accomplish shared goals. 6. Create and evaluate processes and procedures for the team, including improving on existing processes and procedures and creating new as needed. 7. Negotiate contracts on behalf of the Michigan Medicine Development office 8. Track event expenses, vendor invoicing and payments, and conduct P-Card reconciliation. 9. Allocate time in an appropriate fashion to events; track time to justify the allocation of resources to certain types of events 10. Engage in strategic discussions pertaining to events, developing event constructs that support movement of donors along the donor continuum. 11. Develop collaborative relationships within the MI-Med Development Office Cores, Executive Vice President of Medical Affairs (EVPMA), and Associate Deans offices. 12. Promote a team culture and envision event constructs that will deliver the most strategic value to our stakeholders, alumni, donors, and faculty. 13. Other Duties as Assigned Make sure punctuation inside
- okay. Required Qualifications list: 1. At least 2 years of progressively responsible roles in fundraising, development or event strategy and execution. 2. Proven ability to execute events independently and with a team. 3. Excellent verbal and written communication skills. 4. Knowledge and experience using MS Office and Google Suite programs. 5. Shows initiative and can prioritize tasks within a fast-paced work environment. 6. Demonstrated ability to develop working relationships with internal and external constituents. 7. Demonstrated ability to exercise a high degree of judgment and diplomacy, and an impeccable commitment to confidentiality is required, as well as the highest integrity and ethics. 8. Demonstrated ability to lead in a team-driven environment. 9. Experience managing vendor relationships and effectively negotiating contracts. 10. Punctuality, great attention to detail, and excellent organizational skills are required. 11. Ability to set and meet multiple deadlines and priorities simultaneously; ability to work independently and interactively. 12. Highly professional and donor-centric demeanor. 13. Routinely lifts/moves equipment and supplies weighing up to 25 pounds to event venues for event execution needs; Must be able to remain in a stationary position during the entire shift and move throughout event venues to execute events. 14. Ability to work early mornings, evenings, and weekends, as well as occasional extended-hours workdays during high-volume times. 15. Candidate must have access to reliable transportation and the internet. Desired Qual