Events Coordinator

Responsibilities

• Plan, organize, and execute a variety of company events.
• Develop event timelines, schedules, and checklists to ensure all logistics are executed smoothly.
• Cook up event goals with marketing and business objectives.
• Cook up event goals with marketing and business objectives.
• Coordinate with internal teams and external partners to align event goals with marketing and business objectives.
• Oversee event setup, on-site coordination, and post-event wrap-up, including evaluations and reports.
• Source, vet, and manage relationships with event related vendors.
• Negotiate contracts and ensure vendors meet quality and service standards.
• Build and maintain strong professional relationships with community partners, venues, and other key event partners.
• Manage the CRM system to ensure accurate tracking of event attendees, leads, and follow-up actions.
• Maintain and update event data, registration lists, and contact records.
• Analyze event performance metrics and prepare reports to inform marketing strategy and ROI assessments.
• Cook up all administrative aspects of event management, including budgeting, invoicing, and documentation.
• Prepare marketing materials and coordinate event communications in collaboration with the Communications and Engagement Manager and the Digital Marketing Specialist.
• Manage event calendars and assist with general marketing department tasks as needed.
• Organize and maintain inventory of marketing materials for events and office supplies.

Requirements

• Bachelor’s degree in Marketing, Communications, Event Management, or a related field preferred.
• 2–4 years of experience in event coordination, marketing, or a similar role.
• Strong organizational skills with proven ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, with a customer service mindset.
• Experience working with CRM systems and data management tools.
• Ability to work occasional evenings for events.
• Detail-oriented, resourceful, and adaptable under pressure.

Pay

The salary range for this role is $55,000.00 - $75,000.00 annually. In addition, Great Waters offers employees a 401k plan with an employer matching schedule, Medical, Dental, and Vision insurance, 10 paid company Holidays, an annual wellness stipend, and paid-time off. This position is eligible for a discretionary annual bonus driven by organization and individual performance.

Benefits

This position offers a well-rounded benefits package designed to support your health, financial well-being, and overall quality of life. Our Benefits Include Medical, Dental, and Vision insuranceA 401(k) retirement plan with an employer matching scheduleEmployer-provided Health Savings Account (HSA)Life Insurance and Accidental Death & Dismemberment (AD&D) coverageLong-Term Disability insuranceA free Estate Plan through Great Waters servicesAn annual wellness stipend to support physical and mental well-beingVacation Time, Sick Time, and 10 paid company holidaysEligibility for a discretionary annual bonus based on individual and company performance.