Events Coordinator

About the role

This hybrid role supports both event planning and vendor marketing programs. The Marketing & Event Coordinator is responsible for executing company events and managing vendor-driven marketing initiatives. This role collaborates closely with Marketing, Purchasing, and Sales, and reports to the Marketing Manager.

Responsibilities

• Plan and execute the annual Feeser’s Expo, including promotions, giveaways, seminars, registration, signage, and event experience
• Cook up the Expo reception, including venue, food and beverage, activities, and guest management
• Maintain the marketing event calendar and ensure deadlines, materials, and logistics are met
• Organize and track event assets (swag, signage, backdrops, etc.) and manage inventory/restocking
• Plan and coordinate monthly Sales Meetings in conjunction with the Director of Sales including distributing print collateral and internal recap content
• Aid in vendor-related events in partnership with the Purchasing department
• Manage sponsorship relationships and track fulfillment of agreements, while identifying opportunities for renewal and growth
• Research and select high-impact regional events across Feeser’s core market segments
• Participate in regional conferences and trade events across core market segments, including booth setup and on-site coordination
• Engage attendees to generate and qualify leads; set up tracking for sales follow-up
• Sources, orders, and manages promotional items, apparel, and event materials
• Tracks promotional initiatives and develops new ideas, including tiered programs
• Pairs with Sales to align promotional items with customer-facing initiatives
• Supports seasonal marketing publications by sourcing and placing vendor products
• Aids in proofreading and distribution coordination with Sales
• Manages the quarterly MIXER magazine, including vendor ad outreach and digital distribution
• Produces the monthly Rebates & Offers digital magazine, including content organization and distribution
• Manages vendor rebate programs in CRM, including setup, tracking, and coordination with vendors and partners (e.g., UniPro)
• Communicates rebate opportunities to Sales and maintains accurate rebate and coupon documentation
• Strong organizational skills and ability to manage multiple deadlines
• Detail-oriented with a focus on execution and follow-through
• Ability to collaborate across teams including Sales, Purchasing, and vendor partners
• Proactive, solutions-oriented, and comfortable managing moving pieces
• Proven experience planning and managing a wide range of events, including in-person, small-scale, and large-scale programs
• Experience managing events with 300+ attendees preferred

Requirements

• 2-4 years' experience in event planning, logistics, or marketing coordination
• Ability to collaborate across teams including Sales, Purchasing, and vendor partners
• Proactive, solutions-oriented, and comfortable managing moving pieces
• Proven experience planning and managing a wide range of events, including in-person and large-scale programs
• Preferred experience managing events with 300+ attendees

Qualifications

• 2-4 years’ experience in event planning, logistics, marketing coordination, or a related role

Skills

• Strong organizational skills
• Detail-oriented
• Collaborative team player
• Event planning experience
• Vendor management experience
• Marketing coordination experience

Benefits

Feeser's Food Distributors is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. All employment decisions are based on qualifications, merit, and business needs.