Events Coordinator

Responsibilities

• Assist in planning and executing company events, including employee gatherings, family events, celebrations, meetings, and special programs.
• Cook logistics, including venue selection, catering, materials, timelines, registration, setup, and post-event breakdown.
• Support community outreach initiatives across various locations.
• Ensure events reflect company culture, values, and brand standards.
• Maintain and manage vendor relationships for events, sponsorships, promotional items, and rentals.
• Obtain quotes, manage budgets, and track event expenses.
• Cook the delivery of materials and ensure timely setup and execution.
• Manage the internal company store, recognition items, swag inventory, and related materials.
• Support employee recognition initiatives and engagement programs.
• Track participation, feedback, and event metrics to support continuous improvement.
• Provide general administrative and project coordination support as needed.

Requirements & Qualities

• Bachelor’s degree in Event Management, Hospitality, Marketing, Business, or related field (preferred, not required).
• 2+ years of experience in event coordination, hospitality, or a related role.
• Experience managing vendors and coordinating logistics.
• Proficiency in Google Suite and Asana or experience with event management tools is a plus.

Skills & Attributes

• Strong organizational and time-management skills.
• Ability to manage multiple projects simultaneously.
• Detail-oriented with excellent follow-through.
• Strong interpersonal and relationship-building skills.
• Flexible, adaptable, and able to work occasional evenings or weekends for events.
• Positive attitude with a strong customer-service mindset.