Events Coordinator

About the role

We are looking for a highly motivated, organized and detail-oriented Events Coordinator to support the planning and execution of internal company meetings, training courses and events. The ideal candidate is proactive, resourceful and able to manage multiple priorities, anticipate needs and adapt when plans change. Strong communication, project management and follow-through are key to success in this role.

Responsibilities

• Coordinate internal meetings, training courses and events from planning through execution, including timelines, setup, catering, materials, presentations and technology.
• Coordinate attendee logistics, including hotels, flights, transportation, shuttle schedules and calendar invitations.
• Work with team members and leaders to gather event needs, communicate updates and keep deliverables on track.
• Manage event requests, plans, records and action items, while helping improve processes and resources.
• Coordinate with hotels, transportation providers, caterers and other external partners to confirm services and event needs.
• Track event budgets and expenses, process invoices and credit card coding, and reconcile charges.
• Support meeting and event setup, presentations, audiovisual needs, basic troubleshooting and attendees.
• Support the Marketing & Communications Department and company with special projects related to events, brand and marketing.

Requirements

• 2 to 3 years of experience coordinating meetings, events and related logistics
• Highly organized and detail-oriented with strong follow-through
• Able to manage multiple priorities and deadlines
• Proactive and able to anticipate needs and solve problems
• Strong written and verbal communication skills
• Comfortable working independently and as part of a team
• Proficient in Microsoft Office including Word, Excel and PowerPoint
• Comfortable with meeting technology and basic troubleshooting
• Flexible to work occasional early mornings or evenings for events
• College degree or equivalent relevant experience

Benefits

• Health Insurance - Medical, Dental and Vision
• 401k and discretionary 8% match
• Employee Stock Ownership Plan
• Profit Sharing
• Vacation, Paid Holidays, plus PTO
• New Home Discount for Team Member and Family
• College Scholarship Program
• Community Outreach
• Sabbaticals