Events Coordinator

We are seeking an energetic Events Coordinator to join our team under the guidance of the Director of Events & Experiences. This role involves planning, coordinating, and implementing all aspects of zoo events, daytime attendance drivers, awareness days, and facilities rentals.

Responsibilities

• Plan and conduct event planning meetings, communicating event needs to appropriate departments for Zoo Events, daytime attendance drivers, awareness days, and facilities rentals.
• Participate as a member of the Conservation Committee for the planning and execution of Safe and Awareness Days.
• Oversee logistics and execution of special events, awareness days, and facilities rentals.
• Monitor event activities to ensure compliance with applicable regulations and laws, participant satisfaction, and resolution of any problems that arise.
• Coordinate services for events and facilities rentals, including accommodation, transportation, facilities, catering, entertainment, signage, displays, special needs requirements, printing, and event security.
• Manage the setup and teardown of all equipment and waste from events and rentals.
• Maintain and manage all special event supplies.
• Keep records for all aspects of events, including financial details, and conduct post-event evaluations for future decision-making.
• Solicit donations and sponsorships for special events.

Requirements

• Two (2) years of experience in event planning and execution.
• Two (2) years in customer service or public-facing roles.
• Proficiency in Google Suite and Canva.
• Proven ability to multitask and problem-solve.
• Two (2) years of college coursework in business management, nonprofit administration, hospitality, or guest experiences-related field is preferred (equivalent education and experience will be considered).
• Valid Driver’s License.

Physical Requirements

• Light work: Exert up to 30 pounds of force occasionally and/or up to 10 pounds of force frequently.
• Position requires sitting or standing for long periods, with movement across Zoo grounds.
• Work is generally performed within an office setting but may occasionally be exposed to external elements such as heat, cold, wet, humid, dry, arid, and extreme weather conditions.

Pre-employment screenings include a background check and drug screen.