Events Coordinator

The Bismarck Mandan Chamber EDC is a catalyst, connector, and champion for business growth in our community. Through events, programs, advocacy, and partnerships, we create opportunities that strengthen local businesses and enhance quality of life across the region. We're looking for someone who loves bringing ideas to life, creating memorable experiences, and helping people connect.

About the role

As the Events Coordinator, you'll lead the planning, marketing, and execution of a portfolio of events and programs that connect, celebrate, and support the Bismarck-Mandan business community. From networking events and golf tournaments to awards celebrations and community initiatives, you'll manage every stage of the event lifecycle, helping ensure each event delivers an exceptional experience while supporting organizational goals for engagement, visibility, and revenue. You'll collaborate with staff, sponsors, vendors, volunteers, and committee members to bring events to life and continually look for ways to make them even better.

Responsibilities

• Lead the planning and execution of Chamber EDC events and programs from concept to completion.
• Develop project timelines, coordinate logistics, and manage event details to ensure a seamless experience.
• Secure and coordinate vendors, venues, technology, signage, supplies, and event materials.
• Oversee event setup, execution, and teardown.
• Track budgets and work within established revenue and expense goals.
• Collaborate with the Communications team to create and execute event marketing plans.
• Identify target audiences and help develop strategies that drive attendance, engagement, and sponsorship participation.
• Monitor registration trends and recommend promotional tactics to support event goals.
• Help ensure event messaging clearly communicates value and encourages participation.
• Build and maintain positive relationships with sponsors, vendors, volunteers, and committee members.
• Assist in delivering sponsor benefits and creating positive sponsor experiences.
• Serve as a primary point of contact for event-related questions and communications.
• Support volunteer committees by coordinating meetings, materials, timelines, and follow-up.
• Assist with community initiatives and special projects that align with the Chamber EDC's mission.
• Evaluate event success and identify opportunities for continuous improvement.

Qualifications

You're someone who enjoys balancing creativity with organization. You can see the big picture while keeping track of the hundreds of details that make an event successful. You thrive in a fast-paced environment, enjoy building relationships, and find satisfaction in creating experiences that bring people together.

• Highly organized and able to manage multiple projects simultaneously.
• Strong attention to detail and commitment to follow-through.
• Excellent written and verbal communication skills.
• Comfortable working independently while collaborating with a team.
• Problem solver who stays calm and adaptable when plans change.
• Relationship-focused and customer-service minded.
• Enthusiastic about community engagement and creating meaningful experiences.
• Able to think strategically about event promotion, attendance, and participant experience.
• Comfortable using technology and event management tools to stay organized and efficient.

Preferred Experience

• Experience planning, coordinating, or marketing events.
• Experience managing projects with multiple moving pieces and deadlines.
• Equivalent combinations of education and relevant experience will be considered.

Pay

Salary dependent on qualifications and years of experience, with a range of $45-52,000 annually.

Benefits

• Major medical, dental, and vision insurance.
• Short-term and long-term disability.
• 401k retirement plan.
• Generous PTO plus 12 paid holidays.
• Mileage reimbursement.