Events Associate

About the role

As an Events Associate at Valero, you will assist with supporting events, meetings, training rooms, and facility moves on campus. You will ensure spaces are properly set up, equipped, and maintained to meet customer needs while maintaining a safe, clean, and organized environment. This role involves supporting event setup and teardown, furniture installations and relocations, inventory management, and the delivery of event materials. You will complete work orders, support multiple projects and events simultaneously, and adapt to changing priorities to ensure high customer satisfaction.

Responsibilities

• Complete setups, teardowns, and room reconfigurations for meetings, events, and training rooms, including hanging banners/posters, installing stages, dance floors, moving tables, chairs, podiums, microphones, projectors, and screens.
• Ensure daily duties are carried out and completed according to department standards.
• Support the Events and Venues Department with inventory of event equipment and supplies as needed.
• Maintain accountability and cleanliness of Events and Venues areas, including supply/storage rooms, building dock areas, and vehicles.
• Work with internal Print Services to pick up and deliver flyers, banners, and signage for various events, including café operations, private, and corporate events.
• Establish and maintain cooperative relationships with those contacted in the course of work; respond to sensitive matters with discretion, tact, and confidentiality.
• Assist with transforming Events and Venues “sites within HQ” to meet internal and external customer expectations and encourage repeat business opportunities.
• Assist other departments by moving workspaces of employees, contractors, and new hires, including associated work equipment such as computers, telephones, file cabinets, and miscellaneous equipment. Reinstall furniture safely and timely within deadlines as needed.
• Coordinate with the Manager regarding scheduling and setting daily job priorities.
• Identify and take inventory of supplies and equipment needed to complete daily tasks and projects.
• Complete work order assignments or duties daily as assigned.
• Inspect work area to ensure a safe and clean working environment.
• Check the quality of setup during and after completion of work to ensure safety and alignment with task needs.
• Load and unload furniture product to project sites by installing, disassembling, and moving product accordingly.
• Assist the team by providing input on setup rollout to ensure work is accomplished efficiently and safely.
• Review drawings for pull list accuracy and any questions related to setups approved by planners. Promptly identify any deviations or changes required in the field and ensure management is aware prior to modifying.
• Work efficiently and in a timely manner without sacrificing quality.
• Provide backup support for Facility and Administrative Services, as needed.

Requirements

• High School Diploma or GED required.
• 3+ years of experience in clerical, administrative support, or related experience required.
• Able and willing to work on-site, in-person at the Valero San Antonio location.
• Must possess or be able to obtain a valid Driver's License within a specified timeframe.
• All successful candidates must be eligible to obtain a TWIC card (Transportation Worker Identification Credential).

Benefits

• Competitive Pay and Annual Bonus Program.
• 100% match on 401(K) up to 7%, with immediate vesting.
• Company-sponsored Pension Plan.
• Comprehensive Healthcare and Wellness Programs.
• Onsite Daycare Center.
• Onsite Employee and Family Wellness Centers (Physician & Pediatrician).
• Onsite Pharmacy.
• State-of-the-art 24-hour Fitness Center free for employees and spouses with access to Tennis and Basketball Facilities.
• Onsite cafeteria open for breakfast and lunch.
• Sprawling campus with walking paths and access to biking trails.

Benefits described above are highlights only, subject to an employee’s eligibility and work location.

Schedule

This position is salaried nonexempt status, which means you are eligible for overtime pay.

Primary Location: US-TX-San Antonio