Events and Partnership Manager

Key Responsibilities

• Manage logistics for all SVDP events and drives.
• Cook up coordination for SVDP and community drives by securing participants and engaging with participating organizations.
• Oversee scheduling and logistics for drive materials and donations and ensure timely post-drive communications with participants.
• Respond to inquiries and coordinate outreach to vendors, attendees, sponsors, and volunteers via phone and email.
• Organize, manage, and prepare event and engagement materials, including signage, displays, promotional items, and event-specific items such as name tags, paddles, programs, and participant packets.
• Prepare, maintain, and update essential documents such as checklists, schedules, and contact lists.
• Track and maintain accurate records of event attendees, drive participants, volunteers, sponsors, and partners.
• Secure and coordinate vendors for food and beverage, décor, rentals, and other event services, managing timelines and expectations to ensure seamless event execution.
• Solicit, secure, and manage in-kind donations - including raffle and silent auction items - while maintaining organized records of donated items, donor contacts, and recognition needs.
• Aid the Volunteer team to secure volunteer support for events and drives, ensuring volunteers are trained and equipped for their roles.
• Aid in marketing and promotion efforts in partnership with the Marketing team.
• Ensure event-day success by coordinating setup, registration, event flow, and teardown, and proactively resolving issues as they arise.
• Lead post-event wrap-up, including unpacking, organizing, and storing supplies; preparing and sending acknowledgements; and participating in debriefs to evaluate outcomes and identify opportunities for improvement.

Partnerships

• Document, track, and maintain records of partnership activities, including sponsorships, donations, volunteer involvement, service learning, and in-kind contributions.
• Maintain organized and detailed records of partnership information, relationships, and engagement.
• Schedule and coordinate engagement activities, ensuring all related logistics are planned, recorded, and communicated to relevant staff.
• Prepare partnership reports that highlight key contributions, volunteer involvement, and opportunities for growth.
• Collaborate across departments to align partnership needs with organizational resources and goals.
• Support relationship-building and stewardship efforts to strengthen existing partnerships and cultivate new opportunities.

Additional Support

• Perform additional duties as assigned, including special projects and initiatives.
• Serve as backup support for the Volunteer team during PTO or other absences, ensuring continued volunteer operations.

Skills

• Highly organized and detail-oriented, with excellent time management and the ability to prioritize multiple responsibilities efficiently.
• Excellent verbal and written communication skills, with a professional and customer-focused approach.
• Strategic and goal-oriented, with strong problem-solving skills and the ability to work effectively with minimal supervision.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable learning new software.
• Dependable, punctual, and accountable.

Qualifications

• Bachelor’s degree in event planning, marketing, nonprofit management, or a related field.
• 3-5+ years of experience in event planning with a proven track record of managing high-level events; experience in fundraising, relationship management, drives, in-kind donations, or equivalent roles is a plus.
• Familiarity with DonorPerfect or a similar CRM database preferred.
• Demonstrated passion for SVDP’s mission and a strong commitment to community service.
• Valid driver's license and ability to travel local in accordance with job duties.
• Flexibility to work occasional evenings and weekends.