Event Planning Technician

About the role

This is the first of three levels in the Event Planning series. Incumbents receive, review, and schedule requests for the use of City facilities. Responsibilities may include ensuring rental agreements adhere to established guidelines; compiling reports of facility use; selecting vendors for events; maintaining an inventory of tables and chairs; and responding to questions regarding the use of City facilities.

AV knowledge and experience are preferred but not required.

Responsibilities

• Participates in a variety of facility activities, including reviewing rental agreements; maintaining facility inventory counts; responding to questions regarding facility use; and performing related duties.
• Reviews and selects vendors for events; notifies vendors.
• Reviews and prepares a variety of schedules, work orders, logs, and/or reports, including compiling and calculating information and data; checking, recording, and updating records; and preparing related information.
• Submits information to appropriate individuals.
• Performs other duties of a similar nature or level.

Requirements

• High school diploma or GED equivalent.
• No prior experience required.
• Possession of a valid driver’s license.

Skills

• Knowledge of:
  • Basic event planning principles and practices.
  • Recordkeeping principles.
  • Computers and related software applications.
  • Customer service principles.
• Skill in:
  • Identifying, documenting, and implementing logistical details of events.
  • Attending to details.
  • Performing mathematical calculations.
  • Using a computer and related software applications.
  • Communication and interpersonal skills sufficient to exchange information and provide work direction.

Physical Requirements

The work is classified as Medium Work, requiring exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

• Balancing: Maintaining body equilibrium to prevent falling while walking, standing, or crouching on narrow, slippery, or erratically moving surfaces (exceeds ordinary locomotion).
• Crouching: Bending the body downward and forward by bending leg and spine.
• Feeling: Perceiving attributes of objects (size, shape, temperature, or texture) by touch, particularly with fingertips.
• Fingering: Picking, pinching, typing, or otherwise working primarily with fingers rather than the whole hand.
• Grasping: Applying pressure to an object with the fingers and palm.
• Hearing: Perceiving sounds at normal speaking levels with or without correction; receiving detailed information through oral communication.
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally, requiring substantial use of upper extremities and back muscles.
• Mental Acuity: Making rational decisions through sound logic and deductive processes.
• Reaching: Extending hand(s) and arm(s) in any direction.
• Repetitive Motion: Substantial movements of the wrist, hands, and/or fingers.
• Speaking: Expressing ideas through spoken word, including conveying detailed or important instructions accurately and concisely.
• Standing: Particularly for sustained periods of time.
• Stooping: Bending body downward and forward by bending spine at the waist, requiring full motion of the lower extremities and back muscles.
• Talking: Expressing ideas through spoken word, including conveying detailed or important instructions accurately, loudly, or quickly.
• Visual Ability: Sufficient for preparing and analyzing data, transcribing, viewing a computer terminal, and extensive reading.
• Walking: Moving about on foot to accomplish tasks, particularly for long distances or between work sites.