Event Planner I

Must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future.

Position Purpose

In an effort to facilitate opportunities to communicate key corporate messages, this position supports the events team and coordinates events assigned by Director. Events are small (10 - 50 people), one day, involve basic requirements and may include catering, simple audio visual support, minimal decor, and other elements. Will also assist procurement with event intake triage, assist with events coordinated by others, and counsel departments on best practices as appropriate. May require some travel and interaction with senior leaders.

Responsibilities

• Coordinate all aspects of assigned events including pre-planning, on-site execution, vendor management, and post-event reporting and evaluations
• Plan event elements based on established event objectives, requirements, and budget
• Work with supervisor to create event agenda, gather content, compose Run of Show, and other supporting materials as necessary
• Event components may include arranging audio-visual equipment, utilizing approved tools such as WebEx, survey collection platform and online registration platform, catering, hotel room accommodations, facility, signage, decorations, and entertainment
• Submit Requests for Proposals, gather and present proposals to supervisor
• Participate in site visits and act as liaison between suppliers, venue, and company
• Make arrangements for contingency plans as directed
• Facilitate design elements for marketing events including theme, signage, icons, logos, and communications
• Maintain records of event including communications, registrations, and financial details
• Work with supervisor to secure contracts, ensure suppliers are paid, and procure necessary insurance, permits, and licenses
• Operate within applicable corporate guidelines, processes, procedures, protocols, government regulations and laws, and industry best practices
• Participate in industry webinars, read trade publications, and network with other meeting professionals to keep abreast of event management standards, best practices, and trends
• Provide overall program execution by overseeing project managers or planning teams
• Supervise the development and implementation of project plans
• Facilitate client and contract planner interface
• Assist with triaging event requests through intake platform
• Assist with other department events as needed
• Research suppliers, trends, and ideas
• Comply with all policies and standards
• Perform other duties as assigned

Requirements

• Associate's Degree in management, marketing, hospitality, related field, or equivalent work experience
• 1+ year of experience in event planning, preferably in a corporate environment

Pay

$23.23 - $39.61 per hour. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted by law, including full-time or part-time status. Total compensation may also include additional forms of incentives.

Benefits

• Competitive pay
• Health insurance
• 401K and stock purchase plans
• Tuition reimbursement
• Paid time off plus holidays
• Flexible approach to work with remote, hybrid, field, or office work schedules

Benefits may be subject to program eligibility.