Event Manager

Key Responsibilities

• Plans, organizes, and executes club-sponsored and private events, including golf tournaments, tennis and pickleball events, swim meets, poolside functions, social events, and holiday programming
• Develops event timelines, layouts, run-of-show documents, and staffing plans
• Runs the weekly BEO meeting; serves as a key communicator for property-wide event execution
• Serves as the primary point of contact for members, vendors, and internal departments for assigned events
• Oversees on-site event execution to ensure smooth operations, service excellence, and member satisfaction
• Creates events in ForeTees for members to register via website and app
• Generates digital art for club events
• Aids the F&B Director with a strategic sales program designed to meet and exceed the club's sales and revenue goals in the areas of golf events, weddings, and social events
• Works closely with Golf, Racquets, Aquatics, Food & Beverage, Facilities, and Member Services teams to align event goals and logistics
• Aids the Food & Beverage Director in developing event budgets, pricing, and cost controls
• Tracks event revenue and expenses; ensures accurate billing and documentation
• Maintains event calendars, contracts, and post-event reports
• Evaluates event success, provides recommendations for future improvements, and sends post-event surveys
• Sources, coordinates, and manages vendors such as entertainment, rentals, décor, and audio/visual
• Performs various F&B roles in the off-season, including but not limited to: manager on duty, server, hostess, and busser for large events
• Manages F&B responsibilities in season, including but not limited to: scheduling banquet staff and conducting event training with servers and bartenders

Qualifications

• Bachelor's degree in hospitality management, event management, or a related field preferred
• Three to five years of experience in event planning, hospitality, or private club operations
• Experience with sports-related or recreational events strongly preferred
• Strong organizational, communication, and leadership skills
• Ability to manage multiple events simultaneously in a fast-paced environment
• Flexible schedule including evenings, weekends, and holidays