Event Manager

About the role

The Event Manager is responsible for managing logistics, negotiating contracts, and executing high-impact in-person events that deliver value to attendees, sponsors, and internal stakeholders.

Responsibilities

• Manage end-to-end logistics for conferences and in-person events, from early planning through on-site execution and post-event reporting.
• Negotiate contracts with venues, hotels, and vendors, ensuring cost-effective solutions that align with event goals and budgets.
• Evaluate and secure venues, overseeing space usage, AV/production needs, and cancellation clauses.
• Maintain hotel room blocks, adjusting as needed to avoid shortages or overages.
• Oversee AV and production requirements, ensuring technical excellence across presentations, sound, lighting, and staging.
• Collaborate with catering vendors to deliver thoughtful, inclusive menus that align with budget and dietary requirements.
• Coordinate production and shipment of signage, branding, and event materials to ensure timely arrival and accuracy.
• Utilize Workfront to manage timelines, tasks, and deliverables, keeping stakeholders informed with clear status updates.
• Partner with project managers to define staffing plans and on-site responsibilities.
• Provide proactive, hands-on support during setup, execution, and breakdown — addressing challenges in real time.
• Conduct post-event debriefs and performance reviews, incorporating feedback to enhance future events.

Qualifications

• Education: Bachelor’s degree required.
• Experience: 3+ years of experience planning and executing in-person events, conferences, or meetings.
• Skills: Proficiency in Microsoft Office Suite, Adobe PDF, Zoom/Microsoft Teams. Experience with Workfront or similar project/event management tools is a plus.

What Sets You Apart

• Strong communication, organization, and multitasking skills.
• Confidence in negotiation and vendor management.
• Ability to anticipate needs, solve problems quickly, and remain composed under pressure.
• Collaborative mindset with the ability to engage stakeholders across teams.
• Proactive, solutions-oriented approach to event execution.
• Proficiency in AI-powered tools and platforms (e.g., ChatGPT, Jasper, Midjourney, Copilot); ability to leverage AI to enhance content creation, campaign optimization, and workflow efficiency.

Pay

$65,000 – $75,000 per year, depending on qualifications.

Schedule

Hybrid role based in Cranbury, NJ. Travel up to 25% for event execution.

Benefits

• Hybrid work schedule
• Health insurance through Cigna (medical & dental)
• Vision coverage through VSP
• Pharmacy benefits through Optum
• FSA options (RxFSA, HSA, Dependent Care FSA, and Limited Purpose FSA)
• 401(k) and Roth 401(k) with company match
• Pet discount program with PetAssure
• Norton LifeLock identity theft protection
• Employee Assistance Program (EAP) through NYLGBS
• Fertility benefits through Progyny
• Commuter benefits
• Company-paid Short-Term and Long-Term Disability
• Supplemental Aflac coverage: Accident, Critical Illness, and Hospital Indemnity
• Discounts and rewards through BenefitHub