Event/Craft Hospitality Lead

Responsibilities

• Establishing and maintaining relationships with customer management, trade partner management, craft/trade partner personnel, and vendors
• Constantly interface in the field and collect ideas on how to make the site a better place to work
• Seek out, collect and collate these ideas in a running log and provide/present to management on a regular cadence
• Manage an established event calendar for the year, including confirming dates for site availability, customer feedback and approval
• Multitasking multiple events throughout the planning stages and prioritizing as needed
• Planning Site event details and aspects, including budget, logistics, customer feedback and approval. Certain events will be identified for planning with assistance from trade partners onsite that will include gathering a committee for decision making and feedback
• Cooking logistics with identified team members. (Bringing vendors on site through security, using map templates for directions, and ensuring day of event materials are available)
• Utilize lessons learned from each event to continuously improve based off craft personnel, customer, and team feedback
• Create reliable budget reports and submit payments to vendors on time
• Remaining on budget with each event cost, including creative solutions to meet small to large budgets per event
• Managing events and addressing potential problems that may arise
• Planning for potential scenarios that could impact the integrity of the event
• Maintaining a working knowledge of the complex needs of a wide variety of events and escalating issues promptly
• Work with local vendors to obtain special discounts for craft personnel
• Assemble / Maintain a package that can be given to craft personnel as they enter the site to inform them of the amenities that are available to them

Qualifications

• Demonstrable experience successfully leading a wide range of hospitality disciplines including one, or many, of the following: events, catering, front of house, corporate travel corporate, or Facility Management, ideally within a hospitality or corporate setting
• A college degree or higher
• A solid background in vendor/subcontractor management and project execution
• A strong financial acumen
• Superb communication skills
• An ability to think strategically but also get in the trenches