Event Coordinator

Responsibilities

• Cook up key conference materials and schedules, like speaker bios, headshots, session details, and event setup needs.
• Research and secure entertainment options for corporate programs, gather pricing proposals, and pitch recommendations.
• Oversee branded event signage by getting vendor quotes, coordinating logo placements, and confirming production details.
• Handle travel logistics, including group transportation and other event support services as required.
• Manage multiple planning projects for events across the organization's national footprint.
• Support the preparation for a large-scale corporate event by tracking details, deadlines, and deliverables related to speakers and programming.
• Carry out administrative and project-based tasks independently, ensuring tasks from initial research to final execution are completed accurately.
• Enter and maintain event-related information in internal registration and website content systems with high accuracy.
• Provide on-site coordination support in Portage, Michigan, while also managing day-to-day planning activities in an office-based environment.

Requirements

• Experience in administrative support, event coordination, executive support, or a similar detail-driven role.
• Proven ability to handle a high volume of work, stay organized, and meet deadlines in a fast-paced setting.
• Strong written and verbal communication skills, adept at working with vendors, internal stakeholders, and leadership.
• Demonstrated skills in scheduling, calendar coordination, and managing multiple priorities without supervision.
• Proficiency in using computer-based systems, including data entry and user-friendly content platforms.
• Ability to research options, compare bids, and make practical recommendations based on business needs.
• Availability to work on-site in Portage, Michigan for 30–40 hours per week, Monday through Friday.
• A self-motivated approach capable of taking direction on new projects and moving them forward independently.

Qualifications

Highly organized and detail-oriented with a knack for multitasking. Must have experience in administrative support, event coordination, executive support, or a similar role. Proven ability to manage a high volume of work while staying organized and meeting deadlines in a fast-paced setting. Strong written and verbal communication skills, with the ability to work effectively with vendors, internal stakeholders, and leadership. Demonstrated skills in scheduling, calendar coordination, and handling multiple priorities with minimal supervision. Proficiency in using computer-based systems, including data entry and user-friendly content platforms. Ability to research options, compare bids, and make practical recommendations based on business needs. Available to work on-site in Portage, Michigan for 30–40 hours per week, Monday through Friday. A self-motivated approach with the ability to take direction on new projects and move them forward independently.

Skills

• Event Coordination
• Executive Support
• Administrative Support
• Scheduling
• Calendar Coordination
• Project Management
• Communication Skills
• Vendor Management
• Internal Stakeholder Collaboration
• Time Management
• Computer Systems Proficiency
• Research and Analysis
• Bid Comparison
• Recommendation Making

Benefits

TalentMatch® Robert Half offers competitive compensation and benefits, including medical, vision, dental, and life and disability insurance. Contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.com/benefits for more information.

Pay

The pay range for this role is $40,000 to $60,000 annually.

Schedule

The schedule for this role is 30 to 40 hours per week, Monday through Friday, with on-site work in Portage, Michigan.