Estimating Assistant Subcontractor Outreach Caller

Job Summary

We are seeking a reliable and detail-oriented individual to join our estimating team as a Subcontractor Outreach Caller. This role is focused on making outbound calls to subcontractors throughout the day to gather interest, availability, and project-specific information, followed by accurate data entry into our internal spreadsheets and systems, as well as entering Purchase Orders, Change Orders, and various other admin duties. This is NOT a sales call position.

Key Responsibilities

• Make high-volume outbound calls to subcontractors and suppliers to request bids, confirm scope, check availability, and follow up on outstanding quotes
• Clearly communicate project details and bid requirements over the phone
• Accurately document all call outcomes, pricing information, subcontractor responses, and notes in Google spreadsheets and company databases
• Maintain organized records of subcontractor contacts, bid statuses, and communication history
• Absorb and enter Purchase Orders, Change Orders and any other duties the Project Manager and Estimators may need

Qualifications

• Strong verbal communication skills and clear, professional phone presence
• Comfortable making repetitive outbound calls throughout the workday
• Excellent attention to detail and data entry accuracy
• Proficient in Google Sheet (sorting, filtering, basic formulas)
• Ability to work independently and stay focused in a structured, task-oriented environment
• Previous experience in cold calling, telemarketing, inside sales, or construction-related administrative roles is a plus (but not required)

Benefits

• 401(k) matching
• Health insurance
• Paid time off
• Vision insurance