ESOL Department Secretary (Job Grade II)

Job Grade 2

Qualifications

• Two to three years of related administrative support experience and/or training.
• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to carry out instructions furnished in written, oral, or diagram form.
• Ability to access the Internet and collect research on methods and samples of procedures and documents in other districts or organizations.
• Familiarity with software programs (e.g., Microsoft Office spreadsheet and word processing software).
• Satisfactory work record & criminal/child abuse clearances (Acts 34, 114, and 151).
• Record of satisfactory work performance.
• Such additional or alternatives to the above qualifications as determined to be appropriate and acceptable by the board or superintendent.

Responsibilities

• Reads and routes incoming mail.
• Locates and attaches appropriate file to correspondence to be answered by supervisor.
• Assists with maintaining accurate records.
• Organizes and maintains file system, and files correspondence and other records for supervisor.
• Answers and screens supervisor's telephone calls, and arranges conference calls.
• Coordinates supervisor's schedule and makes appointments.
• Greets scheduled visitors and conducts them to appropriate areas or persons.
• Arranges and coordinates travel schedules and reservations.
• Performs secretarial duties and responsibilities as assigned by the supervisor.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records or transcribes meeting minutes.
• Makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Orders and maintains supplies, and arranges for equipment maintenance.
• Prepares agendas, minutes, and other documentation for meetings.
• Helps to maintain supervisor's budget.
• Performs such other tasks and assumes such other responsibilities as may be assigned or delegated.

Pay

Starting Salary: $33,388