Escrow Assistant

About the role

Our client, an innovative and rapidly growing biotechnology company in La Jolla, CA is seeking an experienced Executive Assistant to provide high-level administrative support to executive leadership. This is an exciting opportunity to join a mission-driven organization focused on advancing scientific innovation and improving lives through cutting-edge research and technology. The ideal candidate is highly organized, resourceful, and proactive, with exceptional communication skills and the ability to manage multiple priorities in a fast-paced, confidential environment.

Responsibilities

• Provide comprehensive administrative support to executive leadership, including complex calendar management, scheduling, and meeting coordination.
• Coordinate domestic and international travel arrangements, including detailed itineraries and expense reporting.
• Prepare presentations, reports, correspondence, and meeting materials with a high level of accuracy.
• Organize executive meetings, leadership team meetings, board meetings, and company events.
• Take meeting minutes and track action items to ensure timely follow-up.
• Screen and prioritize communications, responding on behalf of executives when appropriate.
• Manage confidential information with the highest level of professionalism and discretion.
• Serve as a liaison between executives, internal departments, external partners, vendors, and stakeholders.
• Assist with special projects, process improvements, and cross-functional initiatives.
• Support office operations and contribute to creating an organized, collaborative workplace.