Equipment Specialist II

Responsibilities

• Respond to member inquiries related to equipment orders and availability
• Issue, track, and expedite drop ship purchase orders to ensure on-time delivery
• Manage vendor communications and procurement requests
• Serve as a liaison across stakeholders to ensure clear and timely communication
• Cookier freight coordination and scheduling for equipment orders and deliveries
• Schedule and confirm delivery appointments, including site readiness and access requirements
• Track shipments and provide proactive updates on delivery status, delays, or risks
• Partner with logistics providers and vendors to align delivery execution with project timelines
• Maintain accurate order, PO, and freight records in project tracking systems
• Ensure completeness and integrity of documentation across the order lifecycle
• Track deliveries, back orders, credits, and punch-list items through project close-out
• Support invoice reconciliation, including validation of freight-related charges
• Identify and escalate order or freight-related issues impacting delivery timelines
• Collaborate with vendors, logistics partners, and internal teams to resolve delays, damages, or discrepancies
• Follow through on open items to ensure timely and complete resolution

Qualifications

• 1–3 years of experience in supply chain, procurement, logistics, or project coordination
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Experience with delivery scheduling, order tracking, and documentation management
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• ERP or procurement systems a plus
• Experience with Smartsheet or project tracking tools preferred
• Excellent communication skills and a strong attention to detail
• Ability to work independently and collaboratively in a fast-paced environment