Equipment Sourcing Specialist

Responsibilities

• Identify and source equipment based on project requirements.
• Develop and maintain a network of qualified vendors and equipment suppliers.
• Evaluate equipment specifications to ensure alignment with technical and operational needs.
• Create, review, reassign, and issue purchase orders for equipment rentals in accordance with company policies.
• Serve as the primary point of contact for vendors throughout the equipment procurement process.
• Source and develop purchase estimates for new equipment purchases as required.
• Coordinate off-renting of equipment as required.
• Work closely with operations, project managers, and onsite equipment teams on delivery of all equipment delivery and pickups and proactively address any delays.
• Maintain agile tracking for detailed weekly updates regarding equipment, internal and external dependencies, status, and any risk factors.
• Coordinate with the accounting department through Vista Viewpoint to approve outstanding rental equipment invoices and resolve any payment issues.
• Track and maintain all equipment records for both owned and rental equipment in Vista and Fleetio.
• Conduct Motor Vehicle Record (MVR) verification and continuous monitoring for all drivers to ensure safe driving standards are maintained.
• Oversee vehicle ordering, upfitting, delivery, and lifecycle tracking, ensuring timely acquisition and replacement of fleet assets.
• Conduct vendor meetings with 3rd party rental companies for upcoming projects needs.
• Coordinate 3rd party freight for company-owned equipment.
• Perform other duties, tasks, and responsibilities as assigned or as necessary to meet the needs of the organization and Equipment Department.

Requirements

• Bachelor’s degree in Business Administration, Equipment, Supply Chain, or relevant field of study.
• Minimum of 3 years of equipment management experience with an EPC Contractor.
• Knowledge of “Vista Viewpoint” or similar ERP software is preferred.
• Proficient with Microsoft Office (Word, Excel, Teams).
• Field experience in supervising personnel and task delegation.
• Ability to achieve project goals and timelines.
• Proven analytical, mathematical, and problem-solving capabilities.
• Knowledge of logistics, warehousing, equipment, and inventory management.
• Excellent written and verbal communication skills.

Skills

• Effective communicator with ability to write and speak clearly in a variety of settings.
• Well-organized and able to prioritize multiple projects and deadlines.
• Naturally curious with a desire to continuously learn.
• Highly organized with keen attention to detail.
• Proficient with data analysis, critical thinking, and problem-solving.
• Ability to work effectively under stressful conditions.