Equipment Service Administrative Assistant

Mission & Company Overview

Kinsley Construction is a full-service construction company dedicated to serving clients across the Mid-Atlantic Region. We focus on building, civil, and industrial construction, ensuring that every project is completed with integrity and quality.

Why Join Kinsley?

• Competitive salary and benefits package
• Single and Family Medical Insurance/Dental/Vision
• Short/Long Term Disability
• Life Insurance
• 401K Plan with company match
• (9) paid holidays
• Up to (20) days PTO
• Career advancement and professional development opportunities
• A collaborative and inclusive work environment
• A commitment to safety, quality, and efficiency in all projects
• The chance to be part of a respected construction company with a long history of excellence

Summary of Position

Kinsley is seeking an Administrative Assistant for its growing Equipment Shop in York, PA. This role supports the Equipment Service Manager by maintaining reports, scheduling services, and communicating with vendors. Additional duties include data entry, administrative tasks, and occasional coverage for the Assistant Equipment Service Coordinator.

Typical Responsibilities/Essential Functions

• Maintain annual Winter Maintenance schedule and parts ordering for pavers and mills
• Maintain schedule for annual hoe ram inspections and repairs
• Maintain list from all shops for down equipment and outside repair
• Maintain annual schedule for boom lift inspections
• Keep daily/weekly contact with vendors for outside repair updates
• Code and review unapproved invoices in computer system for final approval
• Code credit card invoices for field mechanics
• Perform additional assignments or duties as requested by Equipment Service Manager
• Perform other related administrative duties to support the Equipment Service department
• Back up and cover for Assistant Equipment Service Coordinator when out of office or requested

Requirements

• High school diploma required
• Basic understanding and knowledge of equipment service and repairs preferred
• Excellent organizational, detail-oriented, and time management skills
• Strong computer and software skills, such as Microsoft Office
• Strong oral and written communication skills
• Demonstrate analytical skills to prepare equipment reports
• Must be reliable and willing to learn
• Ability to work both independently and as a team player

How to Apply

If you are interested in a position at Kinsley Construction, please apply on our website at https://careers.kinsleyconstruction.com/ or submit your resume, including salary requirements, to:

Kinsley Construction, LLC
PO Box 2886
York, PA 17405
Phone: (717) 815-6909
Fax: (717) 815-6909
Email: careers@kinsleyconstruction.com

We are an equal opportunity employer.