Equipment Sales Administrator

Location: Syracuse, NY

About the role

Tracey Road Equipment is hiring a full-time Administrative Assistant – Sales for our East Syracuse branch. This role works closely with several departments — Used Equipment, Parts, Service, Marketing, Accounting, and Truck Sales — making it an excellent opportunity for a motivated self-starter with exceptional administrative skills who wants to join a company that’s a leader within the industry.

Responsibilities

• Draft, edit, and proofread sales-related documents including proposals, contracts, and presentations, ensuring accuracy and consistency while filing all documentation according to procedure.
• Respond to vendor inquiries promptly and professionally, preparing and sending communications such as quotes and order confirmations.
• Enter and maintain accurate customer and sales data in the CRM system, regularly updating customer profiles and sales records.
• Provide administrative support to the sales team, including managing correspondence, phone calls, and routine inquiries.
• Support inventory management by monitoring stock levels, coordinating shipments, assisting with order fulfillment, and maintaining literature stocking levels for the sales department.

Qualifications

• Previous dealership experience preferred, with 1 year in truck or equipment dealerships preferred.
• Strong data entry skills and attention to detail.
• Customer service experience preferred.

Benefits

• Competitive pay and a robust benefits package including health, dental, vision, and life insurance.
• Paid time off for vacations, sick leave, and holidays, including your birthday.
• A 401(k) plan with company matching and quick vesting.

Pay

$20‑$24 per hour

Schedule

Full-time