Equipment Planner

About the role

The Equipment Planner is a key member of Stony Brook Medicine / Stony Brook University Hospital’s Department of Facilities Planning & Design. This is a dynamic role that will provide the candidate the opportunity to interact with various user groups and divisions throughout our institutions.

Responsibilities

• Responsible for all aspects of Furniture, Fixtures & Equipment (FF&E) planning and its associated equipment quoting, procurement, delivery processes for any/all construction, renovation or relocation projects designated as the responsibility of our Department of Facilities Planning & Design.
• Processing, entering requisitions, tracking purchase orders, monitoring receiving, and coordinating payment with vendors and our internal Accounts Payable Office.
• Generating weekly, monthly, and ad-hoc reports as requested by Dept. of Facilities Planning’s Equipment Coordinator, Director and any other senior management as needed.
• Developing a thorough, comprehensive understanding of all internal procurement procedures and New York State purchasing guidelines.
• Liaising with Procurement and entering requisitions. Tracking purchase orders and change orders. Coordinating equipment specs and delivery with third-party architects and vendors. Overseeing and monitoring receiving. Liaising with SBUH Accounts Payable (A/P) Office to ensure timely payment of invoices.
• Maintaining a thorough understanding of various systems such as SUNY Lawson software, Project Mates construction project planning software, and any others assigned as needed.
• Maintaining all records required on Project Mates to provide a clear audit trail of all equipment purchases for construction and maintenance. Assisting with the fiscal year-end process. Reconciling projects and accounts for closeout.

Qualifications

• Associate’s Degree in business or related field, plus a minimum of 5 years of equipment planning experience in new construction and/or renovation projects; Or in lieu of degree, 10 years equipment planning experience in new construction and/or renovation projects.
• Must have own transportation to be able to assist our internal department’s Equipment Coordinator and Project Manager’s at any offsite, SBM/SBUH clinical project locations assigned as the responsibility of the Department of Facilities Planning & Design.
• Proficient in Microsoft Excel and Word.

Preferred Qualifications

• Healthcare related experience.
• Familiarity with SUNY BI, Lawson, ProjectMates, CPR and CLM.
• Bachelor’s Degree in Business or related field.
• Experience with NYS Procurement Policy, Procedure and Guidelines.