Equipment Coordinator

Core Responsibilities

• Maintain a complete and up-to-date inventory of all program equipment.
• Track equipment by sport, school, and program cycle.
• Monitor condition, losses, and replacement needs.
• Identify equipment needs for each upcoming season and program.
• Communicate ordering recommendations (what and when) to the Executive Director in advance of each season.
• Cook up timelines to ensure equipment arrives before programs begin.
• Assemble sport-specific equipment kits for each program site.
• Ensure kits include all required supplies and are labeled by school and sport.
• Cook up equipment distribution and return with coaches and program staff.
• Manage rotation of equipment between programs and schools to maximize use.
• Track which equipment is in use, in storage, or scheduled for the next program.
• Cook up equipment storage organization and access.
• Support coaches with equipment-related questions or needs during programs.
• Collect and inspect equipment at program end.
• Update inventory and flag restock or replacement needs.

Qualifications

• Strong organizational and inventory management skills.
• Detail-oriented and reliable.
• Comfortable tracking physical assets and timelines.
• Able to lift and transport equipment as needed (preferred).
• Interest in youth sports or operations support.