Equal Opportunity Administrative Specialist ll

About the Role

Assists the Equal Opportunity Office Staff in monitoring the University’s practices to ensure compliance with Equal Employment Opportunity and Affirmative Action regulations. Under limited supervision, this position provides personal clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis. Keeps official department records and executes administrative policies determined by or in conjunction with other officials. Responsible for the administration and supervision of the department’s administrative activities.

Responsibilities

• Greets and screens walk-in visitors and directs them to the appropriate individual.
• Maintains responsibility for general administrative support functions to ensure efficient utilization of time.
• Serves as the department timekeeper, including entering leave time into PeopleSoft when needed.
• Tracks, maintains, and records internal and external discrimination complaints and ADA accommodation requests.
• Tracks, maintains, and distributes notices to new employees regarding completion of mandatory Employment Discrimination and Sexual Misconduct Prevention Training.
• Updates and maintains the department website, manuals, and other EO-related materials.
• Assists with tracking of EO-related trainings.
• Coordinates office management functions, including screening calls and correspondence, scheduling meetings, managing supplies, and coordinating facilities and mail services.
• Assists with budget preparation, monitoring, and reconciliation.
• Prepares, coordinates, and manages travel arrangements and reimbursements for department staff.
• Prepares reports for management and works on special projects related to equal opportunity.
• Maintains confidentiality, efficiency, and organized filing systems.

Qualifications

Required Qualifications:

• Education: Associate's degree from a two-year college or technical school within the area of assigned responsibility.
• Experience: Five years of related experience to the statement of duties and responsibilities; or an equivalent combination of education and experience.

Benefits

• Medical, Prescription, Life Insurance, and Wellness platform
• Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long-term disability plans
• Retirement Programs
• Longevity Pay
• Paid Vacation & Sick Leave
• Paid Holidays
• Employee Discounts & Perks
• Employee Education Assistance program

Pay

$41,520 annually

Schedule

40 hours per week, standard Monday-Friday 8:00am-5:00pm, with flexibility required for evenings and weekends

Why Work Here

The University of Texas at El Paso (UTEP) is a comprehensive public research university committed to increasing access to excellent higher education. UTEP advances discovery of public value and positively impacts the health, culture, education, and economy of the community it serves. As America’s leading Hispanic-serving university, UTEP is located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande. With 84% of its 26,000 students identifying as Hispanic and half being first-generation college students, UTEP offers 170 bachelor’s, master’s, and doctoral degree programs. This is an exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan, aimed at maximizing regional impact and national stature.

Hiring Department: Equal Opportunity Office
Reports To: Equal Opportunity Associate Director
Job Location: On-site, El Paso, TX
Posting End Date: Open until filled
FLSA Status: Exempt
Earliest Start Date: As soon as possible