Epi Research Coordinator 2-29473

About the role

Rush University Medical Center is seeking an Epidemiology Research Coordinator II to independently coordinate and execute large and moderately complex epidemiological, behavioral, or population health research studies. This role ensures protocol adherence, high-quality data collection, and compliance with institutional and federal guidelines while providing guidance to less experienced staff and students.

Responsibilities

• Participant Engagement: Coordinate participant recruitment, eligibility screening, informed consent, scheduling, follow-up, and retention strategies with minimal oversight. Advise participant-facing staff on communications and collaborate to evaluate and adjust recruitment approaches.
• Data Collection & Entry: Implement accurate data collection procedures using approved electronic systems; review and reconcile collected data; prepare and organize datasets for reporting or preliminary analysis.
• Protocol Implementation: Execute study procedures and visit workflows according to protocol milestones; contribute to drafting, revising, and applying SOPs; evaluate field issues and implement corrective actions.
• Regulatory & Compliance Tasks: Prepare and submit IRB applications, modifications, and continuing reviews; maintain audit-ready regulatory files; monitor study activities for compliance.
• Data Quality & Preliminary Analysis: Assess data for accuracy and consistency; compile summary reports for progress tracking or basic statistical summaries.
• Team Operations: Coordinate day-to-day assignments and onboarding for study staff; communicate project timelines and updates to leadership and collaborators.
• Staff Training & Development: Support orientation of new staff and interns; provide operational guidance and refer performance matters to senior coordinators.
• Study Administration: Track participants for visit completion, incentive distribution, and protocol deviations; assist with grant-related documentation and tracking tools.
• Study Operations & Logistics: Monitor and manage study supplies; coordinate restocking and prepare materials for data collection; support study closeout tasks.
• Other Duties as Assigned: Support additional study-related or administrative responsibilities as requested.

Requirements

• Education: Bachelor’s degree or equivalent
• Experience: 3 years of progressive research experience, including at least 2 years coordinating human subjects' research OR 5 years of progressively responsible research experience, including at least 3 years coordinating human subjects research

Knowledge, Skills, & Abilities

• Regulatory Knowledge: Applies working knowledge of IRB processes, Good Epidemiological Practice (GEP), Good Clinical Practice (GCP), and FDA/NIH regulations.
• Regulatory Compliance: Ensures protocol fidelity; implements study-specific SOPs; prepares and manages IRB submissions.
• Project & Time Management: Coordinates concurrent timelines for recruitment, visits, reporting, and study close-out.
• Problem-Solving & Judgment: Identifies protocol deviations or field issues and resolves them with minimal oversight.
• Detail & Organization: Maintains data organization, document tracking, and supply forecasting.
• Communication Skills: Communicates clearly with participants, faculty, and staff.
• Computer Skills: Strong skills using Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Suite.
• Teamwork: Leads task assignments and supports the development of junior staff.
• Flexibility: Willingness to pivot across multiple studies and respond to time-sensitive tasks.
• Travel Readiness: Flexibility to work off-site or varied hours, with reasonable accommodations as needed.
• Scientific Literacy: Ability to interpret scientific literature and apply findings to research workflows.

Preferred Qualifications

• Education: Master’s Degree in Public Health, Epidemiology, Health Sciences, or related field
• Experience: 4+ years coordinating human subjects research studies; independently managing IRB submissions

Pay

$27.47 - $38.81 per hour. Rush salaries are determined by education, job-related experience and skills, internal equity, and industry-specific market data.

Schedule

Part Time (Total FTE between 0.5 and 0.89)

• Shift: Shift 1
• Work Schedule: 4 hours (9:00 AM - 1:00 PM)