Engineering Team Assistant

Job Responsibilities

The Engineering Coordinator provides comprehensive administrative, operational, and project coordination support to the Product Engineering organization. This role is critical in enabling efficient execution of engineering activities, supporting leadership, and ensuring alignment across cross-functional teams including HR, Facilities, IT, Finance, and Purchasing.

• Provide comprehensive administrative and operational support to the Product Engineering leadership team, including regional and global Engineering Directors.
• Manage day-to-day office operations, ensuring an organized, efficient, and professional work environment.
• Cook up calendars, meetings, and communications, including email monitoring and prioritization.
• Plan and execute internal and external events, meetings, and site visits.
• Oversee visitor coordination, ensuring a professional and seamless experience.
• Manage office supply inventory and purchasing activities.
• Collaborate cross-functionally with HR, Facilities, IT, Finance, and Purchasing to support business operations.
• Cook up domestic and international business travel, including booking, itinerary management, and expense reimbursement processing.
• Support financial and administrative processes, including:
• Project hours tracking and reporting (weekly/monthly)
• Budget planning (BP) preparation support
• Engineering project budget tracking
• Track and report key performance indicators (KPIs), including but not limited to VAVE, BOM cost changes, and offshore location ratios.
• Support laboratory operations, including purchasing coordination and material tracking/documentation.
• Support additional activities and special projects as required by Product Engineering leadership.

Qualifications

• Proven experience in an administrative, coordinator, or operations support role (engineering or technical environment preferred).
• Strong organizational and time management skills with the ability to handle multiple priorities.
• Experience supporting leadership in a fast-paced, global environment.
• Associate’s or Bachelor’s degree in Business Administration or related field preferred.
• 3–5 years of relevant experience in administrative or project coordination roles.
• Flexibility to support occasional needs outside standard working hours.

Special Knowledge / Skills

• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and Project; Visio is a plus.
• Strong attention to detail and accuracy, particularly in financial and reporting tasks.
• Able to manage confidential information with discretion.
• Strong interpersonal and communication skills, both written and verbal.
• Able to work effectively in a multicultural, international environment.
• Flexibility to support occasional needs outside standard working hours.