Engineering Project Coordinator

About the role

The Engineering Project Coordinator provides organizational and timeline management support to the engineering function, ensuring that equipment and facility calibrations, validations, qualifications, repairs, deviations, and CAPAs are planned and executed effectively. This role partners closely with cross-functional teams to align engineering activities with corporate objectives and milestones, supporting both the existing product portfolio and the development of new products. The coordinator assesses resources and timelines to identify obstacles that could impact milestone achievement, provides oversight of engineering project schedules, and adapts to evolving departmental and organizational needs by taking on additional duties as required. This is a Contract position based out of Saint Paul, MN. The role is based in a clean, modern facility that is currently expanding, offering a professional and well-equipped office environment. The coordinator works closely with all engineering functional teams, collaborating across disciplines to support product and project activities. Standard working hours follow a typical 9-to-5 schedule, providing predictable daytime work. The dress code is business casual, supporting a professional yet comfortable atmosphere. The organization focuses on innovative medical and pharmaceutical products, including reproductive medicine, uro-oncology, orthopedics, gastroenterology, and microbiome therapeutics, creating a mission-driven environment centered on helping people build families and live better lives.

Responsibilities

• Organize and manage activities related to deviation and CAPA execution, ensuring that corrective and preventive actions are tracked, documented, and completed in alignment with engineering and quality requirements.
• Coordinate equipment calibration, qualification, and validation schedules for facilities and equipment, maintaining clear timelines and documentation to support regulatory and operational needs.
• Develop, maintain, and monitor engineering project plans and timelines, using project planning tools and creative approaches to meet departmental and company objectives.
• Organize and manage work assignments for one-off and special engineering projects, tracking progress to ensure that all project deliverables are completed on time and within scope.
• Provide strategic input to project teams to improve efficiency, timeliness, and overall project success, including identifying risks, assessing their impact, and adjusting timelines and forecasts on a regular basis.
• Create and maintain documentation that supports project reviews in accordance with the corporate stage-gate review structure, ensuring that project status and key decisions are clearly captured.
• Escalate significant project-related issues to team leadership or other appropriate stakeholders when risks, delays, or obstacles could impact major milestones or deliverables.
• Serve as the single point of contact for assigned project deliverables and related activities, facilitating communication between engineering and cross-functional partners.
• Collaborate with stakeholders to capture and document current- and future-state gaps in projects and budgets as they relate to achieving company milestones, and support efforts to address those gaps.
• Support existing product lines and new product development initiatives by aligning engineering timelines and activities with broader corporate goals and