Engineering Program Analyst - Grade 12 - $80,579.20 ~ $112,798.40 ~ $156,291.20

Full-Time/Regular position in Camden, NJ. Must be able to pass a drug and alcohol test and a background check. DRPA and PATCO are subject to federal law, under which marijuana continues to be illegal.

About the role

Assist with the execution of a complex capital program with limited resources and conflicting priorities. Work with various departments to match solutions with the current and future needs of the Engineering Division. Assist in managing the business and financial activities of the Engineering Division. Maintain files of Engineering records and plans.

Responsibilities

• Manage and process complex Engineering Division invoices, ensuring accuracy of coding, funding source assignment, contract compliance, documentation completeness, timing of payments, and coordination with Finance/AP for resolution of discrepancies.
• Maintain detailed invoice logs and reconcile monthly expenditures against project budgets to support financial accuracy and audit preparedness.
• Review and process all grant-funded project invoices (FTA, FHWA, etc.) and documentation, ensuring third-party estimates, justifications, contract compliance, and eligible cost classifications are properly recorded. Coordinate with Grants and Finance to ensure compliance with federal requirements and assist with FTA triennial reviews.
• Maintain and update budgeting spreadsheets for over 100 capital projects, tracking annual budgets, multi-year commitments, expenditures, variances, forecasts, and burn rates. Prepare monthly Board financial summaries and rolling project reports.
• Use advanced Excel skills—formulas, pivot tables, lookups, automation, and dashboards—to monitor budgets, schedules, KPIs, grant requirements, and multi-year projections, while continually improving the Division’s financial tracking tools.
• Manage and administer the Engineering Division’s program management system (e-Builder), including user setup, workflow configuration, permissions, project data accuracy, and document control. Oversee financial and project data entry, maintain dashboards and reporting tools, resolve system issues, and ensure e-Builder supports project delivery, invoice workflows, and cross-departmental coordination needs.
• Oversee Engineering’s use of the Authority’s ERP system (SAP), including maintaining contractor/consultant master data, managing project structures and account coding, and ensuring proper routing and approval of invoices. Troubleshoot SAP workflow issues, coordinate with Finance and IS to resolve errors, and ensure accurate, complete financial data to support budgeting, reporting, and compliance requirements.
• Assist in Engineering’s participation in Authority-wide systems such as Asset Management platforms, GIS, and real estate management tools. Maintain asset data, support condition assessments and inventory tracking, oversee GIS mapping updates, and ensure accurate integration of capital projects.
• Develop and update SOPs, support RFP development, and improve processes to enhance system efficiency and data integrity.
• Work with Legal department and Project engineers to create and maintain Project Labor Agreements for capital construction projects. Use construction-related experience to develop project-specific labor agreements to allow for project delivery in a timely and cost-effective manner.
• Develop emergency contracts and consultant/contractors’ agreements as needed.
• Track and monitor Program Management, General Consultant, and Job Order Contract agreements, maintaining financial logs, tracking contract limits, authorizations, amendments, and expenditure rates. Prepare dashboards and summary reports for executives and Board committees.
• Work with IS, Finance, and Engineering teams to modernize processes, improve data integration, standardize workflows, and increase transparency. Review current procedures, identify inefficiencies, and develop or update SOPs, particularly around invoicing, financial reporting, and project controls.
• Serve as a liaison to bridge, facility, and PATCO operations staff, supporting project scheduling, resource coordination, and communication of project funding impacts, constraints, or changes tied to financial activity or invoice delays.
• Support the development, coordination, and assembly of the annual DRPA/PATCO Capital Budget, five-year program, and long-range (10–20 year) capital forecasts, ensuring project cost data is accurate, well-documented, and aligned with funding availability. Review feasibility and prioritization analyses with project managers and Finance.
• Maintain organized, accurate, and audit-ready financial and project documentation, including invoices, contracts, budget files, and funding records, ensuring compliance with Authority, Finance, and Grants requirements.
• Support strategic planning within the Engineering Division, ensuring that financial data, budget projections, and expenditure trends inform decision-making and long-range capital planning.
• Assist with Energy Management Program cost-tracking, budgeting, and financial evaluation of energy-saving initiatives. Help determine financial feasibility, track performance metrics, and prepare documentation for grants, audits, or funding programs.
• Support engineering project staff by preparing or assisting in the preparation of engineering and financial computations, cost estimates, surveys, and statistics, ensuring alignment with project budgets and funding limits.
• Perform other related duties as required and assigned.

Core Competencies

• Safety: Promote safety in all we do. Commitment to the safety of our customers and employees is paramount.
• Integrity: Commit to the highest level of ethical conduct, personally and corporately, by being open and honest and meeting commitments.
• Customer Service: Deliver the best, highest quality service to our customers as our primary concern.
• Quality: Value and recognize quality performance and strive for the highest quality in all we do.
• Teamwork: Work as a team, encouraging cooperative contributions to shared objectives.
• Communication: Encourage clear, effective communication and take responsibility for understanding others.
• Innovation: Lead in finding new approaches and encourage new ideas to improve the Authority.
• Dependability & Accountability: Be relied upon to do the work required consistently and ensure expected results are achieved.
• Self-Development: Take steps to ensure continued learning and professional growth.
• Problem-Solving: Accurately assess problems and effectively arrive at excellent solutions.

Requirements

• High school diploma or general education degree (GED).
• Bachelor’s degree in Accounting, Finance, Engineering, Business Administration, or a related analytical field.
• 5 years of progressively responsible experience in financial administration, project or program management, or project controls—preferably involving capital projects, construction, or technical project environments.
• Experience performing budgeting, financial reporting, variance analysis, forecasting, and invoice review/processing for complex or multi-year projects.
• Demonstrated proficiency in Excel, including pivot tables, lookups, formulas, links, and data manipulation.
• Experience using SAP (or similar ERP systems) for tasks such as invoice workflow, master data management, project coding, requisitions, or financial reporting.
• Experience with program management or project controls software (e-Builder preferred) and strong data management skills.
• Ability to interpret and manage financial documentation, contracts, and supporting records for audit readiness.
• Excellent analytical, organizational, communication, and documentation skills, with strong attention to detail.

Preferred Qualifications

• Master’s degree in Business Administration, Engineering Management, Finance, or a related field.
• Experience supporting or administering SAP budget, financial, or business warehouse modules.
• Prior experience in a government, transportation, or regulated infrastructure environment, including interaction with auditors or external agencies.
• Experience with project management methodologies, Lean/Six Sigma, or process improvement initiatives.
• Experience with asset management systems, GIS, and other enterprise platforms used in capital planning and reporting.
• Professional certifications in Project Management (PMP), Program Management, Accounting/Finance, or Data Analytics.

Working Conditions

The role is primarily performed in a normal office situation with occasional exposure to wet or humid conditions, work near moving mechanical parts, and fumes or airborne particles. The work environment has moderate noise levels.

Physical Effort

• Frequently sit, stand, walk, and use hands to finger, handle, or feel.
• Occasionally stoop, kneel, crouch, reach, climb, or balance.
• Regularly talk and hear.
• Lift or exert force up to 10 pounds occasionally.