Engineering Licensing & Software Asset Specialist

CAE’s Defense & Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness. We empower employees through innovation, excellence, integrity, and a OneCAE mindset to make a difference while helping each other succeed.

We offer a comprehensive and competitive benefits package, a work environment where employees are valued and safe, freedom to take initiative, recognition, professional development, advancement opportunities, and a culture that promotes work-life balance and fun.

About the role

The Engineering Licensing & Software Asset Specialist is responsible for determining, documenting, and managing the correct software licensing models for COTS software products used within CAE’s delivered simulator systems. This role serves as the liaison between engineering, procurement, vendors, and internal licensing teams to ensure compliance, cost-efficiency, repeatability, and offline activation support for air-gapped environments. The specialist may also support license tracking and delivery efforts, including logging received licenses, generating software media, tracking Government Reproduction Rights on COTS documentation, and preparing status accounting records and reports.

Responsibilities

• Translate simulator architectures (domain controllers, hypervisors, NAS, runtime servers, instructor stations) into accurate OS/SQL/Hypervisor/Backup licensing requirements.
• Engage with vendors to obtain written clarification on licensing terms, virtualization rights, and offline activation requirements.
• Produce buy-ready SKU Bills of Materials (BOMs) for procurement.
• Support air-gapped installations through offline activation guides and troubleshooting documentation.
• Maintain entitlement ledgers tied to each delivered simulator.
• Identify reusable licensing patterns and document them for future programs.
• Coordinate with engineering, procurement, PMO, and COTS licensing teams.
• Log incoming software, documentation, and software licenses and maintain an inventory of the Software Media Library.
• Prepare status accounting reports.
• Prepare deliveries of project software and COTS software and documentation to CAE customers.
• Perform internal audits of the Software Media Library and support QA audits.
• Support Physical Configuration Audits (PCA) for projects.
• Develop and update internal work procedures.
• Comply with all company security and data protection/usage policies and procedures.
• Handle and mark all information and materials in accordance with company policies; ensure confidentiality and access control.

Requirements

• Bachelor’s degree in IT, Computer Science, Engineering, Business, or related field.
• 4–8+ years of experience in software licensing, SAM, IT procurement, or system integration.
• Strong analytical skills with the ability to interpret complex licensing models.
• Experience supporting offline/air-gapped systems.
• Familiarity with export-controlled environments is preferred.
• Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.
• Must be eligible for DoD Personal Security Clearance.

Preferred Skills

• Experience with air-gapped system deployments, Windows MAK/AVMA activation, SQL virtualization rights, and backup licensing models.
• Excellent documentation skills and cross-functional communication abilities.

Work Environment

• Duties performed in an office environment and manufacturing facility.
• Must be able to work overtime on and off-shifts as required.
• The employee is on call 24x7 for the resolution of problems and issues.

Physical Demands

• Ability to operate a personal computer and sit at a workstation for extended periods of time.
• Ability to lift and carry 15 pounds.