Engineering Administrative Assistant

About the Role

The Engineering Administrative Assistant at Omni Atlanta Hotel at Centennial Park provides essential administrative support to the Engineering department in a dynamic, luxury hotel environment. This role involves maintaining organized records, coordinating work orders, facilitating communication between departments, and ensuring compliance with safety and brand standards.

Responsibilities

• Maintain organized digital and physical filing systems for maintenance logs, inspection reports, vendor invoices, and compliance documents.
• Prepare daily, weekly, and monthly maintenance reports for management review.
• Track expenditures, purchase orders, and departmental budget information.
• Assist with inventory management for tools, supplies, and replacement parts.
• Receive, prioritize, and distribute work orders from staff, guests, and management.
• Monitor work order progress and follow up to ensure timely completion.
• Schedule routine preventive maintenance, safety inspections, and vendor service appointments.
• Maintain an updated departmental calendar for repairs, project timelines, and contractor visits.
• Serve as the communication link between maintenance staff, front office, housekeeping, management, and vendors.
• Provide status updates on open tasks or urgent repairs.
• Respond to guest or staff inquiries with professionalism and accuracy.
• Document guest-impact issues and escalate when needed.
• Help maintain records required for OSHA, ADA, and hotel brand standards.
• Ensure inspection logs (fire systems, boilers, elevators, pools, etc.) are completed and stored accurately.
• Support Director of Engineering and/or Engineering Leadership in preparing for audits, walkthroughs, brand inspections, and other operational tasks.
• Communicate with approved vendors for quotes, scheduling, and service confirmations.
• Verify service reports and invoices before submitting for approval.
• Assist with creating and receiving purchase orders.
• Track warranties, service contracts, and renewal dates.

Qualifications

• Prior experience as an office coordinator or in a similar role is required.
• Experience in customer service is preferred.
• Knowledge of basic bookkeeping principles and office management systems and procedures.
• Outstanding knowledge of Microsoft Office and/or other office software.
• Working knowledge of office equipment.
• Excellent communication and interpersonal skills.
• Organized with the ability to prioritize and multi-task.
• Reliable with patience and professionalism.

About the Workplace

Located in the heart of downtown Atlanta within the bustling Centennial Park District, the Omni Atlanta Hotel at Centennial Park offers views of the downtown skyline and Centennial Olympic Park. The hotel is connected to Philips Arena and the Georgia World Congress Center, with close proximity to Mercedes-Benz Stadium. Associates enjoy a fun, dynamic, and exciting work environment, comprehensive training, and mentoring. The company embodies a culture of respect, gratitude, and empowerment.