Employee Housing Administrative Assistant - Temporary

About the role

Aspen One renews the mind, body, and spirit with a portfolio that redefines luxury, adventure, and leisure. The Employee Housing Administrative Assistant provides support to managers and employees, assisting in daily office needs and general administrative activities of the housing office. This is a temporary, six-month assignment running from September 2026 through February 2027, reporting to the Housing Operations Manager.

Wage range: $24.00 - $25.00 per hour, dependent on budget and experience.

Responsibilities

• Greet, assist, and direct guests at office reception area
• Answer phone calls and respond to housing emails
• Handle administrative and clerical tasks for housing leases and entering information into lease software
• Coordinate move-in and move-out appointments with tenants
• Organize and maintain file and key system, and file correspondence and other records in a timely manner
• Handle the collection of rent payments
• Make copies of correspondence or other printed materials
• Prepare outgoing mail and correspondence, including email and faxes
• Other duties as assigned

Requirements

• High School Diploma or GED required
• Minimum one year of experience in a clerical/administrative support position

Skills

• Proficient knowledge in Microsoft Word, Excel, and PowerPoint
• Proficient knowledge using a property management software; or the keen ability to learn one
• Proficient in English language both verbal and written
• Preferred knowledge of other languages, specifically Spanish
• Excellent customer service skills
• Excellent oral and written communication and organization skills
• Ability to handle confidential information
• Ability to be on a computer and phone a majority of the workday
• Ability to solve complex situations and scenarios
• Strong interpersonal skills and possession of a full understanding of professional business ethics with team and tenants
• Ability to work well under deadline pressure and to quickly adapt to constant change

Work Environment & Physical Demands

• Ability to stand, type, and sit at desk/computer for most of the work shift executing repetitive movements
• No adverse or hazardous conditions
• Not required, but preferred to be able to occasionally lift, push, or pull 25 lbs. individually or with assistance

Benefits

• Discounted Lift Tickets
• Other company perks