Elementary School Secretary, Level II (Bilingual English/Spanish Preferred) - Lange Elementary

Site: Lange Elementary School

Requirements

• Graduation from high school or its equivalent.
• One year of previous experience in clerical or secretarial work.
• Ability to keyboard at 45 words-per-minute as evidenced by a keyboarding certificate.

Schedule

• 223 days (10 months, 3 days) – 223 Day Work Year Calendar
• Monday through Friday, 7 hours/day, 8:30 a.m. – 4:00 p.m.

Pay

• Salary placement from $21.18 to $27.06 hourly (Range 19 on the Classified Salary Schedule).
• 5% bilingual stipend.
• Salary prorated based on start date and prior experience.

Benefits

Classified Health Plans & Rates available.

About the Role

Under general supervision, provide clerical support, word processing, filing, answering telephones, complete student attendance reports and related tasks, update Student Emergency Cards, and other school office duties.

Responsibilities

• Perform a variety of clerical tasks which may include some or all of the following: word processing, proofreading, filing, checking and recording information; compiling and organizing reports; maintaining calendar and arranging appointments; preparing requisitions and maintaining records of supplies; receiving equipment and maintaining inventory file.
• May assist with student enrolling and discharging as directed by school site Lead Secretary.
• Input student daily attendance including tardies, absences, lunch count, etc., and generate attendance reports and letters as necessary.
• May assist with generating Independent Study (IS) contracts; maintain IS log; collect student materials/lessons, and other related activities.
• May assist with updating Student Emergency Cards, as needed.
• May assist with generating purchase, technology, and/or work orders as directed by Lead Secretary and/or Principal.
• May assist with maintaining school volunteer information/database/files.
• May assist with providing first aid and medications to students as needed; record information in student first aid log; communicate with parents regarding student first aid situations.
• May assist with SubCast/SubFinder and organizing information for daily substitutes.
• Distribute mail; send fax messages, record and send messages.
• Schedule meetings as needed, including but not limited to: SST, IEP, and School Site Council.
• Answer telephone and give out appropriate information to school personnel and the public.
• Perform other duties as reasonably related to the classification.

Qualifications

Required:

• Graduation from high school or its equivalent.
• Knowledge of current office procedures including proper telephone techniques, spelling, punctuation and grammar, word processing; accurate alpha/numeric filing; proficient use of current office equipment, including computers, fax machines, and photocopier.
• Ability to read, understand, and follow oral and written instructions.
• Ability to organize and execute work efficiently.
• Ability to act calmly and sensibly in stressful situations.
• Ability to multi-task in a fast-paced environment and with frequent interruptions.
• Ability to establish and maintain effective working relationships with staff, students, and parents.

Desirable:

• Additional training in typing, business correspondence and current office methods.
• Previous experience as receptionist, office clerk or similar position.
• Ability to communicate orally in Spanish.
• Knowledge of Microsoft Office including Excel, Word, PowerPoint.
• Possession of a valid California driver license.

Physical & Mental Requirements

• Ability to sit for extended periods of time.
• Ability to see and read printed matter with or without visual aids.
• Facility to hear and understand speech at normal levels and to hear and understand speech on the telephone.
• Ability to communicate so others will clearly understand normal conversation.
• Physical dexterity in limbs and digits to operate computer keyboard and other office machines used in the school office.
• Ability to stand, walk, twist, bend over, grasp, reach overhead, push pull and move, lift and/or carry up to 5 pounds on a regular basis and up to 15 pounds occasionally.
• Ability to concentrate on a single task for up to two (2) hours at a time.
• Ability to learn quickly and adapt to a variety of machinery, instructions, and task methods.
• Ability to multi-task and meet deadlines in terms of work assignment schedules.
• Ability to work in stressful situations and remain calm under pressure.
• Interact daily in person with other members of the school staff, students, parents, community members, vendors and other school visitors, and possess comfortable interpersonal skills and cooperative attitudes.
• Consistent attendance is required due to the time-urgent nature of duties and interdependence with other staff.
• Convey an understanding, patient attitude toward other staff, students, parents, community members, vendors, and other school visitors.
• Maintain the privacy of confidential information.

Supervision: The Elementary School Secretary is under the general supervision of the Principal or other management designee.