Electronic Records Manager

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. Job Summary Getty Research Institute's department of Institutional Records and Archives (IRA) seeks a limited-term Electronic Records Manager to lead a discovery-phase project focused on the development of an enterprise-wide electronic records management (ERM). The Electronic Records Manager will lead research and analysis efforts to identify present state practices, systems, strengths, and weaknesses, and to develop recommendations and requirements for a future ERM program. Major Job Responsibilities Plan and execute a structured enterprise-wide electronic records management discovery effortEngage stakeholders across the organization to document roles, responsibilities, and data flows; identify and document existing systems and workflows; identify gaps; and evaluate needs for managing electronic recordsIdentify and document organizational risks, gaps, and compliance considerations related to electronic recordsCreate and manage the project plan, scope, timeline, and deliverables for the discovery phaseDevelop policies, procedures, standards, and manuals in accordance with program objectives and goalsAssist with the development of records retention and disposition schedulesDesign and implement communication plans for the project team, senior leadership, users, and other stakeholdersProactively manage potential project risks/difficulties and design mitigation strategiesDefine business and functional requirements for a viable enterprise-wide ERM programAnalyze findings and develop recommendations, including options and prioritiesProduce a final report and roadmapMay plan, assign, and/or supervise the work of othersAssist with other projects as needed Qualifications Master's degree in library science, archival administration, or information technology or five years work experience in related fieldFive years professional experience managing electronic records or digital contentCertified Archivist or Certified Records Manager designation desirable This is a one-year, limited-term position focused on completing a defined discovery project to inform future electronic records management efforts. Please note: This position is not eligible for employer-based immigration sponsorship. Applicants must have authorization to work for Getty in the United States without the need for sponsorship, currently or in the future. Knowledge, Skills And Abilities Expert level knowledge of records management principles and practices, archival standards and practices, and legal and ethical issues related to archives managementSpecialization in one or more areas of records and archives management, such as born-digital records; digitization; rights management; computer code languages/platforms; or other appropriate technologies or media managementMay require the ability to write code and use command line software – for example: SQL, Crystal reports, XSL or XSL-FO, etc. Advanced knowledge of the standards that govern archival description and managementSpecialized knowledge of records management principles, theories, best practices, and federal and state laws and regulations pertaining to the management of recordsStrong communication, collaboration, and client service skills, expressed both in both verbal and written formsAbility to establish, maintain, and foster positive and effective working relationships with most levels of staff and with external contactsAbility to independently resolve complex challenges diplomaticallyAbility to meet deadlines, apply policies and procedures consistently, conduct research, and present recommendationsAbility to develop, apply, maintain, evaluate, and teach procedures and workflowsExcellent project management skillsStrong stakeholder engagement and facilitation skillsAbility to conduct analysis, synthesize findings, and produce clear recommendationsAbility to lift 40 lbs. repeatedly and work in warehouse as required; must be able to safely operate a pallet jack and/or forkliftAbility to work at secondary sites Benefits And Perks Here are just some examples that Getty offers/provides for full-time employees: Medical, Dental, and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected. 403(b) Employee investment retirement plan – with up to 5% Getty MatchGetty contribution of 6%, on behalf of employee, to 401(a) retirement accountEducational assistance and professional developmentPaid Vacation, Sick, and Personal Days12 Paid HolidaysMany positions have bi-weekly off-FridaysOn-site Fitness Center at Getty CenterCommunity service opportunities To learn more about our comprehensive benefits and long list of perks, go to Getty HR .