Educational Activities Project Manager (E6138)

Job Summary

The role coordinates initiative work for Educational Activities providing indirect leadership (coaching, coordination, priority setting) to contributors supporting reporting, systems, and process work streams. The EA Project Manager provides overall planning, coordination, reporting, and task management for assigned projects within the IEEE Educational Activities portfolio. This position applies structured project management principles to support staff, volunteers, and contract resources in achieving project goals, deliverables, and schedules.

This role supports initiatives across EA's Student & Academic and Continuing Professional Education and IEEE efforts that are lead within the EA structure. The incumbent must have the initiative, organizational ability, and experience to lead an active and diverse project portfolio with minimal supervision, operating within a matrixed and highly collaborative environment.

Key Responsibilities

• Overall Department Project Management Support

• Manage EA portfolio tracking (programs, products and services) planning; align work to EA goals, IEEE policies, and governance timelines
• Establish annual dashboard schedule, develop templates and engage staff to develop as needed
• Standardize project documentation, status reporting, and deliverable reviews across teams
• Serves as SME for project management tools and provides guidance to project contributors
• Generate reports on project status, progress, and risk assessments for stakeholder leadership review
• Prepare executive level presentations and analysis to support volunteer and staff leadership decisions and communications
• Support EA wide reporting dashboards and metrics to promote transparency and data-driven decision-making

• Project Management of Identified EA Initiatives

• Define project scope with leadership stakeholders; establish work plans, schedules, resource estimates, and success measures; including touch points to ensure execution according to plan
• Create detailed work plans that identify and sequence activities needed to successfully complete each project
• Establish documentation and record keeping, prepare project reports for management/partners, and maintain regular stakeholder communications
• Monitor progress and quality, adjust plans as necessary, and close out with results, lessons learned
• Oversee assigned vendors or contractors, ensuring deliverables meet performance and contractual requirements
• Generate reports on project status, progress, and risk assessments for stakeholder leadership review
• Ensure all project information and records are properly organized, documented, and secured

Education

Bachelor's degree or equivalent experience

Work Experience

• 4-7 years including 3–5 years of project management experience, preferably within a complex or matrixed organization
• Experience in nonprofit environments is highly desirable
• Prefers proven record of successful project leadership, planning, and delivery

Skills And Requirements

• Technical Proficiency

• Proficient in Microsoft Office suite such as Word, Excel and PowerPoint
• Experience in setting up electronic structures/systems (Google, SmartSheets, etc.) to manage projects and track metrics

• Communication and Relationship Building

• Excellent communication and relationship building skills with senior staff and volunteer program/product stakeholders

• Organization and Multitasking

• Organizational ability; attention to detail; dependable follow through with ability to work independently with minimal supervision

• Project Management and Change Management

• Exceptional analytical and problem solving skills; ability to translate data into clear insights and actions
• Strong project management and change management capability in cross functional settings

• Other Requirements

• As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply