Education Programs Specialist

About the role

Under direction, provides administrative and program support to the residency and/or fellowship programs within the department.

Responsibilities

• Coordinates the administrative functions of the department's fellowship and/or residency program(s), including the recruitment of applicants, orientation, credentialing, documentation and evaluation.
• Coordinates annual appointment, credentialing, onboarding and off-boarding processes for existing and new residents, fellows, observers, visitors and volunteers.
• Ensures that the department's educational/training program(s) are in compliance with ACGME guidelines.
• Prepares documentation and recommendations to ensure favorable judgments on audits, re-accreditation and re-certification criteria.
• Organizes and prepares for resident or fellow/faculty/program evaluations including bi-annual performance reviews, bi-annual ACGME Clinical Competency Committee (CCC) and annual Program Evaluation Committee meetings.
• Remains current on all regulations, policies and requirements of various regulatory bodies.
• Guides faculty, trainees and staff to ensure regulatory requirements, documentation and deadlines are met.
• Coordinates and tracks compliance with mandatory Medical College and Hospital requirements on Annual Health Assessments, Annual Hospital Training, annual Organizational Readiness, faculty development reviews and other regulatory requirements.
• Coordinates the administrative functions of the National Residency/Fellowship Match program.
• Manages all facets of the residency/fellowship interview process.
• Processes residents/fellows reimbursements.
• Processes education program related expenses, ensures prompt payment and track expenses.
• Identifies opportunities to improve efficiencies and mobilizes faculty, staff and resources to support the delivery of a high-quality educational experience.
• Prepares, maintains and/or distributes rotation and on-call schedules for fellows, attendings, medical residents and/or students as needed.
• Promotes divisional/fellowship activities through approved divisional social media accounts.
• Assists Chief and Division Administrator with scheduling, coordination, and other divisional needs, as necessary.

Requirements

• Education: High School Diploma; Bachelor's degree preferred.
• Experience: Approximately 3 years of related experience in an academic medical center.
• Knowledge, Skills and Abilities: Excellent communication skills (verbal and written); demonstrated organizational skills and attention to detail; ability to multi-task and self-prioritize work.
• Working Conditions/Physical Demands: Standard office work.

Pay

Salary range: $31.81 - $36.43 per hour.

Schedule

Work days weekly hours: 35.00 hours.